Pre-Advertisement Notice for Grease Interceptor Maintenance, & Cleaning Inspection Services at HJAIA

The City of Atlanta, on behalf of the Department of Aviation (DOA), anticipates issuing a Request for Proposal (RFP) for Grease Interceptor Maintenance, Cleaning and Inspection Services at Hartsfield-Jackson Atlanta International Airport (H-JAIA).

The Grease Interceptor ("GI") Maintenance, Cleaning and Inspection ("MCI") Services is essential for maintaining operational efficiency of Hartsfield-Jackson Atlanta International Airport ("H-JAIA"). [...] The Contractor will be responsible for the comprehensive maintenance of all GIs located within H-JAIA's Central Terminal Passenger Complex ("CPTC"). At time of award, there will be sixty-nine (69) Grease Interceptors in operation, including fifty-five (55) below ground and fourteen (14) above ground. [...] By the end of the 5-year contract, the total number of GIs will increase to seventy-six (76).

**Routine Maintenance:** Perform all required preventative maintenance activities including inspection, pump-out services, and pressure washing of all GIs to prevent grease accumulation and ensure proper functionality.

Monthly Services

• ALL GI's shall have each of their chambers completely pumped out at least once a month.
• Remove all surface solids, grey water, residual sludge and any solids & sediment resting on the bottom of the compartments.
• The GI being serviced shall be filled with clear water after being pumped out.

Quarterly Services

- All AG-GI's and Surface mounted UG-GI's shall have interior pressure washing performed at least four times a year.

Semi-Annual Services

• All GI inlet and discharge pipes (first 10'-20' adjacent to both the GI inlet and discharge connections) shall be pressure washed 'jetted' using the closest clean out, manhole or GI access point at least twice a year.
• Recessed UG-GI's (GI's with manhole drops greater than 3') shall be pressure washed twice a year.

Annual Services

• All stainless-steel piping from the concession/tenant space to the GI shall be jetted to remove any food, trash, solids and residual grease from the collection system.
• Replace all gaskets, hinge components and damaged lids for AG-GIs and replace any manhole lid gaskets on UG-GI's.

**Inspection Services:** During each routine maintenance service, conduct regular inspections and document the conditions of the GI system.

**Waste Disposal:** The Contractor shall handle all waste removal, including grease haul-off, in compliance with local, state, and federal environmental regulations.

**Emergency Response.** The Contractor will support any Grease Waste emergencies that inhibit or shut down concession's operations and /or affect airline lounge or flight operations.

• Must have 24-hour coverage via phone or text to initiate response to an event.
• Must be able to respond within three (3) hours. Phone/text acknowledgement of an issue within one (1) hour.
• Must have first responders on site within two (2) hours of notification.

**Monthly Reporting:** Submit monthly reports summarizing all maintenance activities, including inspections, cleanings, pump-out volumes, pressure washing, and any corrective actions undertaken. [...] All reports must be submitted monthly to the Asset Management Division by the 10th of every month.

All work will be performed based on time and material, utilizing fully burdened rates.

**Hours of Operation:** All major preventative maintenance inspections, cleanings, and corrective activities shall be conducted during the third shift (11:00pm-5:00am) to minimize any disruption to concessionaires and tenants, flight operations and the overall passenger experience at ATL.

**Required:** The covenant of non-discrimination, the outreach efforts documentation, the subcontractor project plan, and any other information required by OCC in the solicitation document pursuant to section 2-1448 must be completed in their entirety by each bidder and submitted with the other required bid documents in order for the bid to be considered as a responsive bid.

The SBE goal for this project is **35.0% - SBE**.

OCC has made the determination non-discriminatory outreach efforts to enter into a joint venture are required for this solicitation.