Purchase and Installation of Office Furniture

The City of Kingsland is soliciting proposals from qualified vendors to provide, deliver, and install office furniture for the Kingsland Welcome Center. The selected vendor shall furnish a complete, functional, and professional furniture solution in accordance with the specifications outlined in this RFP.

This project includes furnishing multiple private offices, shared workspaces, a training room, reception area, and support spaces within the Kingsland Welcome Center.

All furniture shall be durable, ergonomic, and suitable for a professional law enforcement environment. Vendors are expected to provide cohesive design solutions that maximize functionality, efficiency, and space utilization.

Scope of Work

• 72" Bow Front Desk – Cherry- 1
• 48" Bridge – Cherry- 1
• 72" Credenza – Cherry- 1
• 72" Hutch – Cherry- 1
• 16" File/File Fixed Pedestal – Cherry- 1
• 35" Two-Drawer Lateral File – Cherry-1
• 72" Hutch Tackboard – Cherry- 3
• 48" Conference Tabletop – Cherry-1
• Conference Table Base – Cherry-1
• Center Drawer-1
• Keyboard Tray-1
• Guest Chair: Cherry Frame / Midnight Blue Upholstery-2

All furniture furnished under this solicitation shall be new, commercial/contract-grade furniture suitable for daily use in a municipal office environment. Furniture shall be equal in quality, durability, construction, finish, and warranty to products manufactured by Lorell Furniture, without requiring any particular brand, manufacturer, or supplier.

All offered products must comply with the applicable ANSI/BIFMA performance and safety standards for the product category, including, as applicable, ANSI/BIFMA X5.1 for general-purpose office seating, X5.4 for lounge/public seating, X5.5 for desks and tables, and X5.9 for storage units. Proposers shall identify the applicable standard(s) and provide manufacturer documentation or test reports demonstrating compliance.

As a minimum, all furniture shall include a manufacturer’s warranty of at least five (5) years covering defects in materials and workmanship under normal commercial use. The warranty shall expressly cover commercial/institutional use and shall be provided in writing with the proposal.

Delivery & Installation

The vendor shall:

• Deliver all furniture to the project site
• Assemble and install all items
• Place furniture according to approved layout
• Remove all debris and packaging
• Ensure all furniture is fully functional upon completion

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title, opening date and name of proposer shall be clearly displayed on the outside of the sealed envelope. [...] All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope or package. Responders must submit their proposal no later than **Tuesday, November 10, 2026 at 2:00 PM**. Any proposal received after the time and date specified will NOT be considered. The proposal opening will be held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.

Evaluation Criteria

Proposals will be evaluated based on:

• Compliance with specifications
• Quality and durability of furniture
• Cost and overall value
• Vendor experience and references
• Delivery and installation timeline
• Flexibility and design approach

Insurance

• General Liability (e.g., $1M)
• Workers Comp
• Auto Liability (if delivering/installing)

Pursuant to O.C.G.A. §13-10-91, the successful contractor shall submit a Contractor Affidavit verifying participation in the federal E-Verify program prior to execution of the contract agreement.

Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of Work and acceptance by the City of Kingsland.