RFP J28028 SHELTER SERVICES, SECOND CIRCUIT

The goal of the service is to assist juveniles to resolve various problems and conflicts, help them learn socially acceptable behaviors and function in the community as law-abiding citizens. Services should also be reflective of the court’s balanced and restorative justice philosophy, and the guiding principles of the Juvenile Detention Alternative Initiative (JDAI). The goals of balanced and restorative justice are accountability, competency development, and public safety.

Juveniles between the ages of 12 to 17 years who are adjudicated or non-adjudicated for law violations and/or status offenses.

Second Circuit - Islands of Maui, Molokai, & Lanai

Services are requested for a temporary shelter for youth who require a safe, culturally sensitive, monitored living environment while awaiting return to their own homes, placement in a substitute home, treatment program, or alternative living arrangement.

Specific needs include, but are not limited to:

• The ability to accept referrals within one (1) hour;
• Accommodation of juveniles up to thirty (30) days, with the possibility of extensions;
• A counseling component to address individual client needs as appropriate;
• Transportation; education and medical needs.
• Twenty-four (24) hour supervision by responsible adult staff at an appropriate level to minimize clients’ unauthorized departure.

Family Court will retain sole authority to screen, determine admissibility, and to control placement.

Applicant shall have on the premises at least one person currently certified in First Aid and CPR. [...] Applicant shall have a quality assurance plan which identifies the mission of the organization, what services will be provided, how they are delivered, who is qualified to deliver the services, who is eligible to receive the services, and what standards are used to assess or evaluate the quality and utilization of services. [...] Applicant shall submit written quarterly and year-end reports summarizing output and outcome data, performance accomplishments, challenges, and actual expenditures. Quarterly reports are due 30 days after the end of the quarter. Final reports are due 45 days after the end of each fiscal year and/or at the end of the contract period, as applicable.

Estimated number of units of service: 365 bed days per year

**Submission method:** All proposals and proposal forms shall be submitted electronically through the State of Hawaii Electronic Procurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html.

Applicants interested in responding to this solicitation must be registered on HlePRO.

Awards made for this solicitation, if any, shall be done through the HlePRO and shall, therefore, be subject to a mandatory .75% (.0075) transaction fee, not to exceed **$5,000** for the total contract term.

Responses to this RFP, including proposed prices and/or fees will be considered firm for 90 days from the proposal due date.

Pursuant to HRS §103-53, as a prerequisite to entering into contracts of $25,000 or more, providers are required to have a tax clearance from the Hawaii State Department of Taxation (DOTAX) and the Internal Revenue Service (IRS).

The initial term of the contract shall be for two (2) years, from July 1, 2027 to June 30, 2029. The contract may be extended for another two (2) years, subject to appropriation and availability of funds and satisfactory performance of services by provider. The aggregate term of the contract shall not exceed four (4) years, e.g., July 1, 2027 to June 30, 2031.

Pricing methodology: Negotiated unit rate. Funding source: State General Funds.

On-site visits may be made. Contract compliance may be monitored by conducting site visits and reviews without prior notice.