2027 Entry-Level Police Officer Testing Services

Through this request for proposals, the City of Champaign (City) is soliciting proposals from qualified vendors (Vendor) to provide continuous written examination administration services for the position of entry-level police officer. The term of this contract will be January 1 through December 31, 2027. The City may consider negotiating a renewal option for up to one (1) additional year with the selected Vendor.

The City of Champaign requires a job-related entry-level police officer written examination administered on a continuous basis for candidates applying for the position of police officer. The examination is a pre-employment selection instrument used to establish a monthly eligibility list for hire.

Required Services

• Administer an examination on a continuous basis to candidates who have applied (either via the hosted application site or, if no application site is provided by the vendor, through the City's application site) assessing job relevant criteria in a way that allows the City to identify a new batch of qualified candidates to bring forward to interviews on a monthly basis.
• Administer test in compliance with ADA, reasonable accommodations process.
• Provide candidate preparation/study guidance and practice exam(s).
• Provide customer service and communications to test takers.
• Score exams and provide each candidate's score to the city.
• Recommend a valid and defensible cut score that minimizes discrimination based on protected characteristics.
• Provide a technical report documenting validation evidence, defend the exam if required.
• Provide security of examination materials and results.
• Provide a candidate attendance and no-show management plan that limits the City's financial exposure, if fees are assessed for no-shows.

Optional/A la carte Services

• Receive/collect required documentation from candidates that support their request for "preference points."
• Communicate with candidates regarding what documentation is required and the deadline for submission, follow up with candidates on missing documents.
• Evaluate documentation against the policies provided to determine whether preference points should be assigned to each candidate who has requested and provided documentation.
• Provide final verified preference points for each candidate.
• Provide a monthly candidate list, showing each candidate who tested along with their overall score on the exam plus any applicable preference points, sorted in rank order of total points.
• Host an online application site where candidates can view the testing process information and submit a job application. Provide all applications to the city for records maintenance.
• Review applications and verify candidates meet eligibility requirements (as defined by the City).
• Issue invitation to complete exam to all eligible candidates.
• Provide demographic reports to the city on a monthly basis.

Vendor Deliverables

• Validation strategy and evidence
• Cut-score recommendation
• Content bias, discrimination, and fairness review
• Reasonable accommodation (ADA) procedures
• Examination administration plan and materials
• Candidate scores and ranked eligibility list (monthly)
• Test-security procedures
• Candidate study guide / practice examination

Submission

Request for Proposal documents are located and can be submitted online at the City of Champaign website: https://procurement.opengov.com/portal/cityofchampaign

If submitting via hard copy, the original plus one (1) copy of your proposal(s) **MUST** be submitted to the Requesting Department at the address specified above, at or before the date and time specified above to receive full consideration.

Evaluation

Vendor proposals will be evaluated to determine whether they satisfy all the requirements of the RFP and Specifications and to identify the proposal that best meets the needs of the city. Preference will be given to proposals that include a pricing structure based on the number of completed tests and does not charge for no-shows.

Bonds

The selected Vendor will be required to furnish a Payment and Performance Bond if required by the attached Agreement within fourteen (14) days of being notified in writing of its selection.

Term

The term of this contract will be January 1 through December 31, 2027.

All proposals submitted in response to this Request shall be irrevocable for a period of One Hundred Twenty (120) days after the proposal due date.