CY2027 Diesel Fuel Supplier

IPTC seeks bids for Ultra-Low Sulfur Diesel (ULSD) #2. There are three separate and distinct bid packages included in this solicitation, differentiated by the requested contract term, as follows:

• Bid Package A – 3 months. January 1, 2027 through March 31, 2027
• Bid Package B – 6 months. January 1, 2027 through June 30, 2027
• Bid Package C – 12 months. January 1, 2027 through December 31, 2027

IPTC is requesting fixed-price bids from experienced fuel manufacturers and distributors to supply Ultra-Low Sulfur Diesel (ULSD) #2 for use in IPTC's revenue bus fleet for the 2027 calendar year.

IPTC uses an average of 142,500 gallons per month for an annual total of 1,710,000 gallons of diesel fuel per year.

For overages on the fixed quantities the selected vendor may charge market rate based on Oil Price Information Services (OPIS) market rates.

Vendor must be licensed to handle and transport the products identified within this solicitation. Vendor must comply with all state and federal regulations pertaining to product handling, storage and transport.

Fuel Specifications

The vendor must submit with their bid fuel specification sheets showing how their supplied fuel meets the following specifications:

• Minimum required cetane level is 42 from March 1 through October 31
• Minimum required cetane level is 45 from November 1 through February 28, winter additives will also be required.
• Sulfur content must not exceed 15 PPM (0.0015% by weight).
• The fuel must consist of petroleum products and contain no more than 2% biodiesel.
• Minimum Flashpoint of 52°C.

Fuel Delivery

All deliveries will be made to the fuel containment area at 1501 West Washington St., Indianapolis, IN 46222.

All regularly scheduled deliveries of fuel must be in 7,500-gallon tanker loads.

Deliveries must be completed between 6:00 am and 5:00 pm Monday through Friday, unless requested at another time due to circumstances beyond the control of IPTC.

Wet Hosing & Emergency Services

Should IPTC's fuel system fail or require repairs, the vendor must be able to provide wet hosing services, both scheduled and as an emergency service.

Fuel Spills

All spills must be contained immediately and remediated in accordance with all applicable federal, state and local laws and regulations.

Bid Submission

All Bid Packages have a bifurcated bid submission due to the quick turnaround time required between the bid due date and time and the notification of award.

Part 1: All documentation required for responsiveness and responsibility determinations for each Bid Package shall be submitted by **Tuesday, November 10, 2026 @ 10 AM**.

Part 2: A Bid Offer Cost Form for each Bid Package shall be submitted by **Tuesday, November 17, 2026 @ 10:00 AM**. Late bids will not be accepted.

All bids must be completed and uploaded to the EUNA/Bonfire website no later than the times and dates designated herein.

Evaluation

IPTC may award a contract to the lowest, responsive and responsible bidder whose bid meets the requirements and criteria set forth in the solicitation.

Insurance & Financial Requirements

A copy of bidder's Certificate of Insurance must be submitted with the bid.

Bidders must show financial stability. Please provide 3 years of consolidated financial statements. A minimum of 45 days of operating reserves must be demonstrated.