Heat Pump Replacement

The City of Indianola, Iowa, is requesting proposals from licensed and insured contractors to replace four geothermal heat pumps and a ductless split system at the Indianola Wellness Campus located at 306 E Scenic Valley Ave in Indianola. The selected contractor will handle all aspects of replacing four geothermal heat pumps and split system, including, but not limited to, all labor, equipment, supplies, materials and miscellaneous expenses relating to the removal and disposal of the old heat pumps and the installation of the new pumps and split system.

The City intends to select a firm based on proposed rates and fees, the ability to meet the services, and the qualifications/experience of the contractor. Award is subject to approval by the City Council and the execution of a written agreement.

The heat pumps to be replaced are:

• HP2 (Women’s Locker Room), Model GEH036
• HP8 (Social Center), Model GEH036
• HP10 (Learn and Play), Model GEH036
• HP15 (IT Closet), Model GEH012

The selected contractor will be responsible for all aspects of replacement including:

• Providing new Trane equipment, matching specs of existing equipment and including factory-mounted Symbio 500 controller and AirFi wireless communication interface
• Removing and reinstalling drop ceiling for access, including replacing any tiles damaged during the work
• Removing and disposing of old equipment
• Providing all duct connections
• Providing new geothermal hose kit
• High voltage
• Working with Trane on low voltage controls
• New condensate connection
• Startup, testing, and commissioning of each unit

Ductless split system heat pump:

- DSS-01/CU01 Ductless split system heat pump within ceiling cassette

The selected contractor will be responsible for all aspects of replacement including:

• Providing equivalent brand ductless split system heat pump
• Recovering refrigerant
• Refrigeration line set
• All high and low voltage connections
• Leak check and charging system with new refrigerant
• Ensure the system is running properly

**Submission method:** Submit one printed copy in a sealed envelope. **No email submissions.** Proposals are due by Monday, **November 16, 2026, no later than 2:00 PM**. Late proposals will be rejected.

Evaluated on experience, qualifications, fees, proposed schedule and ability to minimize disruptions, and references.

A site visit is recommended prior to submitting a proposal. Visits can be scheduled to occur Monday – Friday between 12 PM and 4 PM by contacting Facilities Manager Jason Thompson at jthompson@indianolaiowa.gov or 515-962-5340, no later than October 30, 2026.

The Contractor shall obtain and carry insurance throughout the term, including Workers’ Compensation as provided by law, Commercial General Liability of not less than **$1,000,000** per occurrence and **$2,000,000** aggregate, and Commercial automobile liability in the amount of **$1,000,000**.

The Contractor shall provide proof of ability to post a surety bond in the amount of **$50,000.00**, payable to the City of Indianola, Iowa. The contractor shall provide a minimum one (1) year warranty on workmanship.