Jefferson RCE HVAC System Replacements

The Iowa DOT is seeking competitive bids for a Contractor to provide labor and material to furnish and install two new systems for both heating and cooling to connect to existing supply and return duct work as per the Project Manuals and Plans on the Buyer Attachments section of this RFB.

New systems need to be 2 stage 85k BTU units (minimum) with an efficiency rating of greater than 90% AFUE. New A/C units to be 4-ton condenser units with corresponding evaporator coils to meet SEER 15.5. New thermostats need to be included. Contractor to remove and dispose of existing furnace and AC. Work to include all electrical needed to make system operational. Work to be done during regular working hours and days M-F 7:00 am-3:30 pm CT.

Project Location: 512 W. Clark, Jefferson, IA, 50129

Contractor to provide labor and material to furnish and install two new systems for both heating and cooling to connect to existing supply and return duct work as per the Project Manuals and Plans on the Buyer Attachments section of this RFB.

New systems need to be 2 stage 85k BTU units (minimum) with an efficiency rating of greater than 90% AFUE. New A/C units to be 4-ton condenser units with corresponding evaporator coils to meet SEER 15.5. New thermostats need to be included. Contractor to remove and dispose of existing furnace and AC. Work to include all electrical needed to make system operational. Work to be done during regular working hours and days M-F 7:00 am-3:30 pm CT.

Project Location: 512 W. Clark, Jefferson, IA, 50129

Contract Term

DOT estimated start date: December 1, 2026 (Start date to be coordinated with DOT Facilities Lead)

DOT estimated completion date: January 31, 2027

DOT Responsibility-Inspection and Supervision

• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.
• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.
• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.
• The Iowa DOT point of contact after the contract award shall be determined.

The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity..

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board.

Site Visits

A site visit is Highly Recommended. To schedule a site visit please email Teri Schulz at teri.schulz@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date.

Performance and Payment Bond

If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.

**Insurance Required:** The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.

Davis-Bacon wages do not apply.