Cleaning and Maintenance of Fire Department Bunker Gear

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Detroit Fire department requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide comprehensive inspection, cleaning, sanitization, repair, maintenance, and tracking services for departmental protective clothing and ensembles.

The successful contractor shall operate and maintain a Verified Independent Service Provider (ISP) capable of performing all required services in accordance with the current editions of applicable National Fire Protection Association (NFPA) standards, including NFPA 1850 and NFPA 1857, and any successor or applicable standards governing the selection, care, inspection, cleaning, repair, and maintenance of protective ensembles.

Services shall include, at a minimum, advanced inspections, advanced cleaning, specialty cleaning, sanitization, garment repairs, and inventory or service-history tracking.

The contractor must maintain and manage a Verified Independent Service Provider staffed to provide maintenance services for the DFD protective clothing conforming to the current edition of NPFA 1851, Standard on Selection, Care and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting NFPA 1850 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural and Proximity Firefighting and Open-Circuit Self-Contained Breathing Apparatus (SCBA).

The contractor shall also provide the following services in conformance with the terms of the agreement.

• Emergency hotline staffed 24/7
• Advanced Cleaning, Advanced Inspection (including complete liner inspection), and NFPA Compliant Repair Services
• Quartermaster Services
• Pick-up and delivery services across all stations
• NFPA Compliant data tracking and reporting system
• CO2 Cleaning Services
• Warranty Repair Services
• Repairs and alterations to manufacturer standards using certified materials
• Decontamination after exposure to hazardous contaminants
• Loaner gear upon request during repair/cleaning
• Service calls as requested
• Backup Facilities
• Training, education, and industry updated services

The turnout gear will be returned to the fire station within five (5) business days from the day it was picked up. [...] The successful vendor shall assign a permanent identification device (barcode) to all protective clothing and provide a database capable of tracking all protective clothing items issued to all members of the department referenced by the members identification number. [...] The Vendor shall include the PPE Module of the PSTrax Inventory Management System. [...] A monthly report for all cleaning and repairs performed will be forwarded to the department Safety Office by the 15th of each month.

The successful vendor must stock loaner PPC. [...] The vendor must own or have documented access to an additional fully Verified ISP location in case of emergency.

**Proposals must be uploaded in EUNA Bonfire** on or prior to the date and time indicated. Late and/or emailed proposals will not be accepted. Respondents must register in EUNA Bonfire to download bid documents and submit bids.

If a contract is awarded as a result of this RFP it will be a City of Detroit Professional Services Contract (sample attached). The term of the contract will be for three (3) years with option for two (2) one-year renewal options. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council. The City anticipates one award as a result of the RFP.

**Minimum qualifications:** Proposals will only be accepted from those firms demonstrating a minimum of (5) years of experience providing the services requested in the RFP for projects of similar scope and size.

• Must provide copies of Third-Party ISP Verification certificate that is no more than two years old.
• NFPA 1855 / NFPA 1857 Compliance Verification.
• Must provide at a mimimum 2 verifiable references from projects of similar scope requested in the RFP.

Technical Proposals will be evaluated before Cost Proposals are reviewed. Criteria (100 points total): Relevant Experience of Similar Scope and Scale to RFP, 30; Capacity, 20; Strength of Proposal, 20; Record Keeping, Tracking and Accountability Practices, 20; Pricing, 10. Detroit Equalization Credits will be applied after the technical and price evaluation.

The City may also at its discretion, request oral presentations, make site visits at Respondent's facility and may request a demonstration of Respondent's operations.