Laboratory and Science Equipment, Supplies, and Related Technology and Services

Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Laboratory and Science Equipment, Supplies, and Related Technology and Services to result in a procurement solution for use by its Participating Entities.

Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada.

Sourcewell encourages the use of Small, Minority-owned, Women’s Business Enterprise, Veteran-owned Business Enterprise (S/M/WBE/VBE) suppliers both as prime and subcontractors and encourages the participation of these suppliers in the solicitation process.

Sourcewell is seeking proposals for Laboratory and Science Equipment, Supplies, and Related Technology and Services, such as:

• Equipment, instruments, supplies, consumables, accessories, replacement parts, specimens, chemicals, and other related laboratory and science catalog products.
• Technology, hardware, and software designed for the delivery, ordering, management, and use of the products in 1.a above.
• Lab planning and setup services directly related to products in 1.a. above, such as design, assembly, and efficiency evaluation services.
• Training, consultation, technical support, and services directly related to solutions in 1.a-b. above.

Proposers may include directly related equipment, accessories, and services to the extent that they are complementary to the primary solutions being proposed.

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third-party contractors, to properly install and bring to operation the equipment or products being proposed.

All items proposed must comply with current applicable safety or regulatory standards or codes. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than **November 10, 2026 at 3:30 p.m. Central Time**, and late proposals will not be considered. Proposals must be valid and irrevocable for **150 days** following the Proposal Due Date.

All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal. The deadline for submission of questions is **November 2, 2026, at 4:30 p.m., Central Time**.

The term of any resulting master agreement(s) awarded by Sourcewell under this solicitation will be **four years**. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities.

Proposal evaluation will be based on the following scoring criteria and the *Sourcewell Evaluator Scoring Guide*:

| Criteria | Points |
| --- | --- |
| Conformance to RFP Requirements | Pass/Fail |
| Financial Viability and Marketplace Success | 50 |
| Ability to Sell and Deliver Solutions | 150 |
| Marketing Plan | 100 |
| Value Added Attributes | 100 |
| Depth and Breadth of Offered Solutions | 200 |
| Pricing | 400 |
| TOTAL POINTS | 1000 |

Proposers awarded a master agreement are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting master agreements. The administrative fee is typically one percent (1%) to two percent (2%).