Policy Consultant

The Department of Justice, Montana Highway Patrol, is seeking professional consulting, policy evaluation, and draft revision services. Specifications can be found in the Buyer Attachments Section.

CONTRACTOR shall provide professional consulting, policy evaluation, draft revision, and instructional training services to the Agency. The primary objective of this engagement is to evaluate existing Agency policies and Standard Operating Procedures (SOPs), develop enhanced guidance for officer-involved shooting (OIS) and critical incident response, establish structured personnel recovery protocols integrating CONTRACTOR’s methodologies (where applicable), and deliver classroom instruction to designated Agency personnel.

Phase I: Policy & SOP Review and Agency Discovery

• Comprehensive Review: CONTRACTOR shall conduct a detailed evaluation of the Agency’s current active policies, SOPs, and operational workflows pertaining to critical incident response and personnel management.
• Discovery & Gap Analysis: CONTRACTOR shall perform agency discovery to identify operational needs, policy gaps, industry best practice alignments, and areas requiring creation or revision.
• Stakeholder Alignment: CONTRACTOR shall consult with designated Agency leadership to establish administrative parameters and operational priorities for the policy review process.

Phase II: Draft Policy & SOP Development and Command Review

• Response Guidance: CONTRACTOR shall provide strategic suggestions and draft guidance for officer-involved shooting and critical incident response, including recommended policy/SOP modifications.
• Personnel Recovery Integration: CONTRACTOR shall provide suggestions and guidance regarding personnel recovery following an officer-involved shooting or critical incident. This includes draft policy/SOP updates and the formal integration/implementation of recovery processes and any associated CONTRACTOR methodologies (Shooting/Critical Incident Response Process).
• Drafting & Revision Parameters: CONTRACTOR shall prepare and submit an initial draft of all proposed policy and SOP updates to the Agency. CONTRACTOR’s revision obligations are limited to no more than two (2) formal rounds of revisions based on consolidated feedback provided by the Agency.
• Command Presentation: Upon request by the Agency, CONTRACTOR shall deliver a formal presentation of the proposed policy and SOP revisions to the Command Staff.

Phase III: Implementation & Instructional Training

• Curriculum Alignment: CONTRACTOR shall finalize instructional materials reflecting the updated or newly established policies, SOPs, industry best practices, and personnel recovery processes.
• Classroom Delivery: CONTRACTOR shall deliver classroom instruction to train Agency personnel on the updated protocols.
• Instruction Capping: Classroom instruction under this phase is strictly limited to no more than four (4) training classes.

**Required** responses are submitted through eMACS. Bidders must upload a letter of Interest and Qualifications explaining the company's ability to do the work as outlined in the Statement of Work found in the Buyer Attachments, and provide full company name, address, phone number, and contact(s) name, phone number, and email address.

Prerequisites to enter a bid: review and accept the Single Point of Contact information, the draft Service contract, *Exhibit A: State Terms and Conditions*, the insurance requirements, the Debarment information, the Warranty information, and the Q & A Board information.

CONTRACTOR must possess, and upon request by the Agency provide verifiable evidence of, the **mandatory** qualifications listed in the Statement of Work.

Product line item: Consulting Services, quantity 1. Please input the lump sum total for services provided in SOW.