Roberts Rest Area Maintenance

The Montana Department of Transportation (Department) is seeking bids from caretaker management firms or individuals for the maintenance of the Roberts Rest Area located in Carbon County on US 212 milepost 84.4.

The work shall include, but not limited to, furnishing labor, equipment, supplies not provided by the Department, tools and materials required to effectively maintain and operate the rest area including the rest rooms, grounds, parking lots and all other facilities within the rest area proper.

The scope of the work does not include the maintenance, repair, or removal of snow from the parking lots including entrances and exits to the parking lots of the rest area.

The Contractor shall provide appropriate personnel to service and clean the restrooms a minimum of two times a day, seven days per week.

The first service and cleaning for each site shall commence no later than 6:00 am, and the second service and cleaning shall commence no later than 4:00 pm, but no earlier than 3:00 pm.

In addition to routine janitorial services the Contractor will be responsible for, but not limited to, the following typical maintenance duties:

• Unclog toilet, urinals, and sinks.
• Touch up paint to maintain appearance.
• Replace push plates, kick plates and door pulls.
• Soap and paper dispensers.
• Mirrors.
• Electrical lighting bulbs (except high-level parking lot lights).
• Information signs.
• Replace heads.
• Maintain sprinkler-watering zones timing.

The Contractor shall provide all labor, equipment, tools, materials and supplies (except as specified below) necessary to provide minor maintenance services associated with the facilities, landscaping, water supply, and heating systems to effectively maintain and operate the rest areas.

The Contractor shall immediately remove any graffiti or markings of any kind on any surface inside the restrooms.

The Contractor shall be responsible for removing snow and ice from the pedestrian walkways to provide bare walkways for safe access.

The Contractor shall keep a daily checklist and log which will be kept on site and available to the Department at any time.

Copies of the Daily Logs will be mailed or delivered to the Department no less than twice a month.

**Submission:** Questions or information relating to either specifications or requirements of this solicitation must be asked through the eMACS Q&A Board. Potential bidders must log into eMACS to submit a question on the Q&A Board. Be sure to certify and submit your response once completed.

The bid closes **11/26/2026, 2:00 PM MST**.

The resulting purchase order term is for the period **April 15, 2027 through November 15, 2027**.

The resulting purchase order may, upon mutual agreement, be extended in one (1) year increments for a period not to exceed a total of seven (7) years, [six (6) additional years]. This extension is contingent upon legislative appropriations.

Upon satisfactory completion of services specified herein, the Contractor shall be paid monthly as soon as possible after receipt of invoices.

The Department will perform a minimum of 6 unannounced random evaluations of each rest area facility per month. The scores for the month will be averaged and the resulting average score will be the basis for that months' pay.