Private Security Services

To solicit interest from experienced security firms capable of providing private security services for the City of Missoula. The City of Missoula currently utilizes private security services across several departments. This RFP is for security screening conducted at City Hall and City Council Chambers.

The City will evaluate these services and may select a private security contractor to meet ongoing needs. This solicitation pertains to existing private security services providing entrance screening for City Hall and City Council Chambers.

City Hall and Council Chambers:

One security officer located inside City Hall at the security desk from 8:00am-5:00pm, Monday to Friday, excluding recognized Holidays. Security staff lunch breaks and rest periods allowed by the contracting company must be covered by security company staff. This detail is 9 hours per day from 8:00am -5:00pm. This assignment will also include Monday evenings (when Missoula City Council meetings are in session) starting at 5:45pm, and each Wednesday 8:00am to 5:00pm (when Missoula City Council meetings are scheduled) council meetings are located at City Council Chambers, 140 West Pine Street.

Contractor will provide pricing for both armed and unarmed security services. The contractor will provide the hourly charge to provide one security officer for the hours of work described, including coverage of breaks for the assigned officer.

The selected contractor will be expected to negotiate a contract for services with the city and must show capacity to start service on December 1, 2026.

- The contractor will be required to log in detail any actions taken outside of the normal patron access screening. This activity log will be provided electronically to the designated city staff daily.

Prevailing Wage Compliance:

The Contractor shall comply with all applicable requirements of the Montana Public Contracts/Prevailing Wage Law, Title 18, Chapter 2, Part 4, Montana Code Annotated, including MCA §§ 18-2-401 through 403, 18-2-415, and 18-2-422, as applicable to the services requested. Proposers shall review the applicable prevailing wage requirements and include all required wages, fringe benefits, and other applicable compensation costs in their proposed pricing.

Each proposal must:

• Identify the proposed employee classifications and applicable prevailing wage rates for the services to be provided.
• Provide hourly pricing by service area and staffing classification, clearly identifying the proposed bill rate and associated labor costs.
• Acknowledge that the selected contractor must comply with all applicable prevailing wage requirements, including required payroll recordkeeping, wage posting, and subcontractor compliance obligations.

Required capabilities include de-escalation practices, strong client relationship management, and the use of electronic systems to document activities. Contractors must also provide timely incident reporting, with daily reports submitted to designated City staff. All responding firms must comply with applicable state licensing requirements for the company and all individual security personnel assigned to the contract.

Responses should be submitted in **pdf format** to Mike Brady at departmenth@ci.missoula.mt.us. Proposals are due **Sunday, November 8, 2026 by 11:59 pm MT**.

This RFP is available to all local and regional security firms with demonstrated experience and staffing adequate to fulfill the proposed details.

If selected the Contractor shall provide City with proof of Contractor's liability insurance issued by a reliable company or companies for personal injury and property damage at the amounts required by the city. Contractor shall maintain workers' compensation coverage for all members and employees of Contractor's business, except for those members who are exempted by law.

• All costs incurred in the preparation and presentation of the submitted response, in any way whatsoever, shall be wholly absorbed by the prospective contractor.
• Any material submitted by the prospective contractor that is to be considered confidential must be clearly marked at such.
• Please note that submission of a response is not a guarantee of partnership or funding.
• The City may determine use of City employees to perform work listed in the proposed areas of this request may be better accomplished internally.