9-Hole Municipal Golf Course & Restaurant Club House Operations and Management

The Town of Schroon seeks a qualified management company to lease, operate, manage, maintain and improve its municipal 9-hole golf course. The Town believes that the Town of Schroon Municipal Golf Course is a unique but underused public, recreational asset that has untapped potential when fully managed by a professional, industry experienced, creative and community-oriented management company that is willing to invest in the future and share the reward.

The course currently generates approximately $145,000 (greens fees, carts, merchandise) in gross revenue per year. The course operates at about a $20,000 loss per year. The Town does not operate a club house, concession or restaurant/bar although a club house is on property.

The selected management company will handle daily business functions as well as provide a Capital Improvement Plan to enhance the facility, consistent with the objectives of this RFP:

• **Course Maintenance:** Must maintain greens, fairways, bunkers, and irrigation systems to high agronomic standards.
• **Clubhouse & Pro Shop:** Must manage tee times, tournament scheduling, retail sales, and guest check-in. Provide and maintain online reservation system.
• **Food and Beverage Operations:** Management company must operate an on-site food and beverage services. The selected management company will be required to obtain and maintain all necessary vendor permits and business licenses required by local and state laws, including health department permits and State Liquor Authority licensing and any additional insurance.
• **Community and Business Discounts and partnerships:** The Town values maximizing accessibility for all the community, its residents, visitors and businesses.
• **Staffing:** Management company must hire, train, and supervise all personnel, ensuring compliance with labor laws.
• **Advertising and Marketing:** In addition to online reservation system requested, proposer must provide and maintain an attractive web and active, online social media presence to attract golfers in a way that markets an attractive, positive image of the Town's golf course and community.
• **Capital Improvement Plan (CIP):** Proposers must include and execute a detailed CIP which outlines investment commitments over the first 36 months of the contract and provide proof of capital for such investments.
• **OPTIONAL Proposal:** Proposers are encouraged to offer a plan to manage and operate the on-property winter "rope tow" ski and sledding hill.

**Submission:** Sealed proposals marked "GOLF COURSE PROPOSAL" on the outside of the envelope must be delivered to the Town Clerk's Office, 15 Leland Ave, Schroon Lake NY 12870, by **12:00PM on December 23rd, 2026**. Proposals will be opened and read aloud at 1:00PM the same day.

**Lease Term:** The Town intends to award a minimum five (5) to (10) year initial lease term, with two (2) subsequent five (5) year renewal options.

**Evaluation:** 100-point matrix: 50% Financial Proposal, 30% Approach, 30% Experience, 10% References.

**Insurance:** Commercial General Liability: $1,000,000 per occurrence / $3,000,000 general aggregate. Umbrella Liability: $1,000,000 minimum limit. Workers' Compensation: Statutory limits. The Town of Schroon must be listed as an Additionally Insured on all policies.

**Required forms:** *Vendor Responsibility Questionnaire*, *Certification of Compliance with Iran Divestment Act*, *Non-Collusive Bidding Certification*.

**Mandatory** site tour: week of Nov 2-6, 2026. Anticipated contract start date: March 1, 2027.