Fire Protection Sprinkler Test, Inspection and Repairs Program - 27

The University of North Carolina Greensboro’s (UNCG) Facilities Operations department is searching for a Vendor to provide compliance with the North Carolina and Federal Fire Protection Building Codes, North Carolina State Construction Office, and National Fire Protection Association (NFPA) test and inspections of the fire protection sprinklers. UNCG’s Academic and Facilities Buildings include 54 buildings and consist of over 2 million square feet. These facilities are primarily academic learning spaces.

The intent of this solicitation is to award an Agency Specific Term Contract.

UNCG is seeking a Vendor to provide Fire Protection Sprinkler Test, Inspection and Repair services for any related equipment on the University’s campus. The intent of this contract is to provide compliance with the North Carolina and Federal Fire Protection Building Codes, North Carolina State Construction Office, and National Fire Protection Association (NFPA) testing and inspections of the fire protection sprinklers for UNCG’s Facilities Operations department.

There is one (1) annual inspection for each building. Half of the buildings are performed in December and the other half in May. The intent is for the testing Vendor to coordinate all required tests and inspections concurrently to alleviate multiple interruptions.

The Vendor and its technicians shall possess the appropriate licenses, certifications and required training to perform services outlined in this solicitation. The test and inspection report shall be comprehensive of each of the systems and provided to UNCG in electronic format. A paper copy of the current NFPA test and inspection form for each system shall be properly documented, signed, and presented in a bound book.

Pricing shall be for annual cost per building and shall include all work required for tests and inspections per NFPA requirements.

• Furnish, deliver, and provide all necessary labor, equipment, and materials to perform Fire Protection equipment testing, inspection, maintenance, and repairs that may be required on University grounds.
• All work shall be performed in full compliance with NFPA and OSHA standards meeting all national, state, and local codes.
• Any waste debris generated because of the Vendor’s work must be removed by the Vendor and be property disposed of in full compliance with all EPA, Federal, State, and local guidelines.
• The performance of this contract shall provide test and inspections for fixed fire sprinkler systems (including all dry pipe systems and deluge systems) in strict accordance with the requirements of the National Fire Protection Associations (NFPA 25) “Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems”.
• Record, tag, and date the sprinkler risers for Fire Marshall and insurance agency.

**Submission:** All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Bids are due **November 19, 2026, before 2:00 PM ET**. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration.

A virtual bid opening via Microsoft Teams is held at **3:00 PM ET** (not mandatory to attend).

For a contract to be awarded, the Vendor must be a North Carolina registered Vendor in good standing with an eVP number.

**Award:** An award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents.

**Contract term:** The Contract shall have an initial term of two (2) years, beginning on the date of final Contract execution. The State shall have the option to renew the Contract on the same terms and conditions for up to three (3) additional one-year terms.

**Insurance:** Default Insurance Coverage applies for a contract value in excess of the Small Purchase threshold, but up to $1,000,000.00.

The Vendor must provide at least three (3) references. Offers shall be valid for at least sixty (60) days from date of bid opening.