RFP #27-2-CTY UNIFORM AND JANITORIAL RENTAL SERVICES

Cumberland County is soliciting proposals for uniform and janitorial rental services. The intended purpose of this RFP is to furnish, deliver, pick-up and launder uniform shirts, shorts, pants, coats and jackets for certain County employees.

In addition to uniforms, the County is also soliciting proposals for some janitorial-related items; such as rugs, mats, rags and mops. Employees who utilize these services perform a variety of job duties in the fields of building and equipment maintenance, healthcare and janitorial. [...] The County is seeking a contract that will result in a Countywide, organized and cost-effective uniform service system. The contract awarded from this RFP is expected to begin providing services within 10 days of contract award. New and unused uniforms shall be furnished to all employees at the beginning of the contract.

Approximately 200 employees will be furnished uniforms. This number is only meant to serve as a base number for the purposes of this RFP. The County reserves the right to modify based on the needs during the contract period. In most cases the contractor will be required to furnish uniforms to cover two 5-day work weeks. Uniforms shall consist of any combination of male and female; work pants, work shirts (long sleeve and short sleeve) and jackets. [...] Vendors must begin coordinating orders for departments within 10 days of contract award notification to ensure that services are not interrupted.

Delivery

The contractor shall, at their expense, deliver the supplies to individual County departments/locations as directed at the time orders are placed. Uniforms shall be delivered on hangers, pressed, wrinkle free, stain free, and ready to wear. Mats shall be maintained in a satisfactory condition and picked up/dropped off weekly.

The Contractor shall deliver clean uniforms and pick up soiled uniforms once each week, on the day and time designated by Cumberland County.

Uniform Maintenance

All uniforms furnished at the beginning of the contract shall be new and unused. New employees added to the service after beginning of the contract shall also be furnished with new uniforms. New employees' uniforms must be provided within 14 calendar days of request.

All garments shall be washed using methods in full accord with the State of North Carolina requirements governing commercial and industrial laundries. All garments shall be neatly pressed, wrinkle free, stain free, and ready to wear.

Standards

Contractors must comply with OSHA safety standards.

Billing

Contractor shall furnish each Cumberland County Department a separate monthly statement for uniform rental service. Terms of payment shall be net 30 days.

**Submission:** Proposals shall be physically delivered to the office address on or before **Tuesday, November 24, 2026 at 2:00 PM EST**, regardless of the method of delivery. Any proposal received after the proposal submission deadline will be rejected.

Submit one (1) signed, original executed proposal response, three (3) photocopies, and one (1) electronic copy on a flash drive.

**Mandatory** Pre-Proposal Vendor Fair: Vendors are required to attend a pre-proposal vendor fair on Tuesday, November 10, 2026.

All proposal addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site https://cumberlandcountync.munisselfservice.com/vss/Vendors/default.aspx.

Evaluation Criteria

• Organizational Structure 5 points
• Technical Approach 10 points
• Uniform Cost 50 points
• Non-Contracted Items Discount 15 points
• Janitorial Items Cost 50 points
• Quality of Items 30 points
• Questions to Vendor 20 points
• Vendor Experience 10 points
• References 10 points

RFP will be awarded based on best overall value method of award.