Reuse Pilot System Skid-Title 22 Recycled Water (Turnkey)

The City of Charlotte uses an eProcurement Portal ("Procurement Portal" - https://charlottenc.bonfirehub.com) for advertising Bids. This letter extends an invitation for the submission of a Bid to supply the City of Charlotte with apparatus, supplies, materials, equipment, and/or services as indicated above.

Invitation to Bid on the following apparatus, supplies, materials, equipment and/or services for: REUSE PILOT SYSTEM SKID- TITLE 22 RECYCLED WATER (TURNKEY).

The City of Charlotte is conducting the following two steps in order to enter into an agreement for a Reuse Pilot System Skid.

Step 1 - Letter of Intent with Qualifying Criteria

Bidders wanting to be considered for providing the required product(s) to the City of Charlotte should submit an electronic Letter of Intent along with supporting documentation attached confirming and demonstrating that the prospective Bidder meets the qualifying criteria listed in Section 3.4 of this Invitation to Bid (ITB) to Wendy Raiford at wendy.raiford@charlottenc.gov in accordance to the submission instructions listed in Section 1.6 of this ITB. All Letter of Intent with Qualifying Criteria Documentation submissions are due no later than **1:00 p.m. EST on November 5, 2026**.

Step 2 - Bid Response and Pricing Schedule

After review of each prospective Bidders' Letter of Intent and Qualifying Criteria, the City of Charlotte will issue notice to all prospective Bidders to inform them if their Letter of Intent and supporting documentation meets or does not meet, the Qualifying Criteria required. Upon approval of the prospective Bidder's Letter of Intent and Qualification Criteria, Bidders must submit the Bid Response and Pricing Schedule documentation listed in Section 3.5 of this ITB in accordance to the submission instructions listed in Section 1.7 and 1.8 of this ITB.

**Submission method:** Submit their electronic Bid via the eProcurement Portal at https://charlottenc.bonfirehub.com no later than **December 14, 2026, at 2:00 p.m. EST**. Bids not received by the time and date specified in this section will not be considered unless the delay results from the negligence of the City, its agents, or assigns.

Bids will be opened at the time and place indicated and, unless obviously non-responsive, read aloud publicly. Bids will be opened at 5100 Brookshire Blvd., Charlotte, NC 28216 in the 2nd Floor Conference Room.

The City reserves the right to award a Contract to the lowest responsive responsible Bidder, taking into consideration Company qualifications and experience, ability to meet the specifications and delivery requirements, inventory control, and reporting capabilities. The City reserves the right to reject any Bid based on function, compatibility with user requirements of utility, and cost.

Each Bid shall constitute a firm offer that is binding for one hundred twenty (120) calendar days from the Bid opening date.

The Contract to be awarded under this ITB must be approved by the Charlotte City Council.

If awarded a contract, your company must provide an insurance certificate(s) that meets or exceeds the requirements outlined in the Sample Contract.

Each Bidder is required to acknowledge receipt of all addenda.