Citywide Uniform Rental and Laundering Services

The City of Charlotte is seeking a qualified vendor to provide uniform rental services across multiple departments. The City employees will utilize items such as pants, shirts, jackets, protective clothing, lab coats, coveralls, shop rags, and floor mats. Uniforms may require specialized features including moisture‑wicking materials, flame resistance, high visibility, screen printing, or non‑standard sizing.

The objective of this RFP is to solicit Proposals that will enable the City to determine which Company and Proposed Solution will best meet the City’s needs for the Services detailed in the Scope of Work.

The intent of this RFP is to establish a Company or Companies to provide citywide Uniforms Rental and Laundering Services on an as-needed basis. Services include providing uniform rental services to various City departments. It is estimated that there will be 1886 City employees utilizing standard maintenance uniforms for this contract. These uniforms included, but are not limited to: pants, shorts, shirts, jackets, aprons, protective electrical clothing, lab coats and coveralls, as well as other items such as shop rags, and floor mats. Uniforms may be required to have one or more of the following features: wicking material, Flame Resistant, high visibility, screen printing or non-standard sizing or lengths.

Building Services

Uniforms to be provided to the City shall be flame resistant, personal protective equipment apparel, and shall be provided at the City’s request. Category 1, 2, and 3 flame resistant garments will be needed by the City. The selected vendor(s) shall provide fire resistant garments in each category on an as-needed basis. These uniforms shall include, but are not necessarily limited to, pants, shirts, jackets, and protective electrical clothing. Additionally, due to normal wear and tear associated with the uniforms, the selected vendor(s) shall provide the City with new uniforms every two years.

Departmental Volumes

Each Department currently has the following number of employees receiving rental uniform Services. These numbers are subject to change at any time during the term of the Contract without notice.

| Department | Total Employees |
| --- | --- |
| Aviation | 283 |
| Building Services | 41 |
| CATS | 360 |
| CDOT | 235 |
| Crime Lab | 37 |
| Cemeteries | 5 |
| Landscape | 22 |
| Fleet | 110 |
| I&T | 20 |
| SWS | 325 |
| Water | 448 |
| Total | 1886 |

The City of Charlotte is using the e-Procurement Portal (“Procurement Portal” - https://charlottenc.bonfirehub.com) to accept and evaluate proposals for this RFP. Proposals must be submitted electronically through the Procurement Portal on or before the Due Date in order to be accepted.

Proposal submissions are due no later than **November 19, 2026 at 10:00 a.m.**

Any exceptions to the Sample Contract must be uploaded in word format (with redlines/tracked changes).

The Company is required to submit *Form 3* attached herein. Failure to submit this form with the Proposal shall render the Proposal non-responsive.

If awarded a contract, your company will be required to provide an insurance certificate(s) that meets or exceeds the requirements set forth in the Sample Contract.

This Contract will start on the Effective Date and continue for a period of two (2) years (the “Initial Term”). The City will have the option to renew this Contract for up to two (2) two-year renewal terms.

Services Commence: March 2027.