Site Preparation for Pre-Construction Utility Relocation Services

The Charlotte-Mecklenburg Storm Water Services a department of the City of Charlotte, North Carolina, is now accepting Proposals for Site Preparation for Pre-Construction Utility Relocation Services.

The objective of this RFP is to solicit Proposals that will enable the City to determine which Company(ies) and Proposed Solution will best meet the City’s needs for Site Preparation for Pre-Contruction Utility Relocation Services detailed in the Scope of Work.

The Contractor(s) shall provide Services at various public and private locations as needed. The Services which have been required on past projects include but are not be limited to:

• Remove fences, sidewalk panels, lawn ornamentals, mailboxes, driveway cuts, etc.;
• Replace/relocate fences, lawn ornamentals, mailboxes, concrete;
• Replace missing sidewalk, driveway cuts, etc. with gravel;
• Redress lawns and landscaping;
• Develop/grade swales to accommodate future relocations;
• Trim trees, or remove trees and stumps, as required;
• Perform miscellaneous work as needed to facilitate the relocation of public and private utilities, including, but not limited to, utility-related.

The contractor shall provide all labor, equipment, supplies, and replacement materials required to provide the services identified by the Construction Inspector or the Engineer at each project location.

When assigning Projects under this scope of work, the City reserves the right to either assign Projects per its sole discretion or to solicit Project pricing from firms contracted for this scope of work under this RFP.

Measurement and Payment for project work orders will be determined by the Engineer. Work orders will be issued based primarily on Contract Unit Prices. Negotiated Unit Prices, Time and Materials, Negotiated Lump Sum or other methods afforded the Engineer in the NCDOT Standard Specifications for Roads and Structures may be implemented.

Clean Up

The Contractor shall at all times keep the Project site free from accumulation of waste materials, debris or rubbish caused by the work. At the end of each workday the Contractor shall:

• Remove from the Project site all tools, surplus materials, debris or rubbish;
• Leave the site and the work in a neat and orderly fashion;

The City of Charlotte is using the e-Procurement Portal (“Procurement Portal” - https://charlottenc.bonfirehub.com) to accept and evaluate proposals for this RFP. Proposals must be submitted electronically through the Procurement Portal on or before the Due Date in order to be accepted.

Proposal submissions are due no later than **December 3, 2026 at 3:00 p.m.**

For purposes of this RFP, the contract period will be a three (3) years contract with the City having the option to renew for two (2) additional consecutive one (1) year term thereafter.

Any exceptions to the Sample Contract must be uploaded in word format (with redlines/tracked changes)

If awarded a contract, your company will be required to provide an insurance certificate(s) that meets or exceeds the requirements set forth in the Sample Contract.