IFB for Bus Passenger Shelter Cleaning - Essex Street and Remote

Provide routine cleaning, litter removal, snow and ice treatment, inspection, and minor signage support for bus passenger shelters, BRT shelters, and BRT pylons.

Services include routine overnight cleaning; hot-water pressure washing where conditions allow; debris, gum, grease, dirt, and graffiti removal; cleaning of glass, benches, handrails, structural components, map cases, roof soffits, and ceiling panels. The work also includes weekly inspections, damage reporting, snow removal and ice-melt application, service at 33 N. High Street, maintenance of no-smoking signs, invoice reporting, environmental/stormwater compliance, and four-hour emergency call-out response.

Maintain clean, safe, and accessible passenger waiting areas at Downtown and BRT transit locations. Ensure consistent cleaning, debris removal, graffiti removal, and surface maintenance at required service frequencies. Protect passenger-facing assets—including glass, benches, handrails, map cases, shelters, pylons, and signage—from dirt, damage, and deterioration. Provide timely snow removal and ice-melt treatment to support safe access during winter conditions. Meet environmental and stormwater requirements by preventing cleaning materials and wash water from entering storm drains. Identify and report damaged shelter components promptly and correct cleaning deficiencies immediately. Provide dependable, documented service delivery, including invoice-level work records and four-hour emergency cleaning response.

The Contractor shall provide all labor, supervision, vehicles, equipment, materials, and incidentals for: Cleaning Downtown bus shelters, BRT shelters, and BRT pylons at designated COTA locations. Removing trash, debris, gum, grease, dirt, and graffiti within [...]

Submission method

Bids must be submitted electronically through COTA's online procurement portal by **November 6, 2026, 2:00pm**. Bids submitted in any other format, including hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted. Bids received after the scheduled due date and time for submission will not be accepted.

Evaluation and award

Award shall be made to the lowest responsive and responsible bidder(s) based on the lowest evaluated price. Payments are anticipated to be made on a Firm Fixed Price (FFP) basis.

All pricing submitted in response to this Invitation for Bids (IFB) shall remain firm, fixed, and valid for a minimum period of one hundred twenty (120) calendar days from the Bid Due Date.

Required bid documents

• Completed *Bid Form*
• *Pricing Schedule*
• Vendor Certifications and Representations
• Manufacturer Authorization Letters (if applicable)
• Proof of Insurance (Upon Notice of Award)

Subcontractors may be used to perform work under this contract. Recommended Vendor Selection (Tentative): December 1, 2026.