Architect and Design Services

The proposed project includes architectural design and site planning for a 6,500-square-foot warehouse to support public health operations, emergency response logistics, and storage needs. The facility will incorporate both climate-controlled and non-climate-controlled spaces and will be designed to support operational readiness during emergency events.

The project will also include design of site improvements, parking expansion, and rehabilitation of existing parking areas to accommodate the Health Department's operational needs and provide an efficient, durable, and functional facility for Cleveland County.

The anticipated scope includes, but may not be limited to, the phases below. Final scope and phasing will be refined in coordination with the selected firm.

Phase 1 — Discovery & Existing Conditions

• Field-verify existing building and site conditions.
• Review zoning, utilities, easements, and site constraints.
• Assess adjacent properties and planned development for impacts on the site.
• Meet with Owner staff to confirm operational needs and goals.
• Document The Well's design character to carry into concepts.

*Deliverables:* Existing conditions and zoning summary; recommended surveys and investigations; preliminary design criteria.

Phase 2 — Programming & Concept Design

• Develop the space program, adjacencies, and capacities.
• Prepare test fits and site/building alternatives.
• Review options with the Owner and set the preferred direction.

*Deliverables:* Written program with square footages; conceptual plans with area calculations; alternatives; recommended concept.

Phase 3 — Design Development & Construction Documents

• Refine the preferred concept and complete the code analysis.
• Prepare an order-of-magnitude estimate with stated assumptions and contingencies.
• Identify cost drivers, long-lead items, and risks.
• Develop a preliminary schedule, including City of Norman permitting milestones.
• Plan construction phasing around occupied facilities.
• Complete DD and CDs for all disciplines, incorporating Owner review comments.
• Submit for permit and respond to plan review comments.

**Submission Method:** email proposals to Keri Lyles @ klyles@clevelandcountyok.com.

• Proposal Deadline: **November 12th, 2026, 4pm**.
• Submission Format: PDF, maximum 20 pages, clearly identified as a response to this RFP.
• Clarifications Deadline: questions must be submitted in writing to Cleveland County (Keri Lyles) at klyles@clevelandcountyok.com no later than **11/3/26, 5pm**.

Proposals will be evaluated based on the following weighted criteria:

| Criterion | Weight |
| --- | --- |
| Relevant firm experience and comparable projects | 30% |
| Qualifications and experience of key personnel | 25% |
| Understanding of project requirements and operational needs | 20% |
| Project Management, coordination and quality assurance approach | 15% |
| Availability, references and demonstrated performance | 10% |

Cleveland County Health Department reserves the right to conduct interviews with shortlisted firms before making a final award.