Nwob Hvac

The Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide all labor, material, supervision, tools, and equipment necessary to perform unit inspections and preventative maintenance, including filter service and corrective service when requested by the PLCB, on the heating and cooling equipment (HVAC) located in the Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001.

Provide all labor, required materials, supervision, tools, and equipment necessary to perform regularly scheduled inspections, preventative maintenance (PM), and corrective service, listed on Attachment #6 - Preventive Task List when requested by the PLCB to keep the HVAC system and equipment listed on Attachment #7 – Equipment List operating safely and efficiently. The Contractor is also responsible for the provision and disposal of refrigerant and oil(s) as well as any other hazardous materials. All service is to be scheduled in advance. All work shall be performed in accordance with the National Electrical Code using UL approved materials.

The Contractor will be required to be onsite and perform all tasks associated with starting chillers and associated equipment for cooling season in May and again in October to turn off chillers and associated equipment for heating season.

• Preventative Maintenance – The care and service required to maintain equipment in satisfactory operating condition by providing for systematic inspection, detection and correction of incipient failures either before they occur or before they develop into major defects.
• Corrective Service – A task performed to identify, isolate and rectify a fault so that the failed equipment, machine, or system can be restored to an operational condition within the limits established for in-service operations. Corrective Service parts include any parts not listed as Preventative Maintenance parts and requires the Contractor to submit an estimate to PLCB for approval prior to commencement of work and/or replacement of parts.

An initial inspection/servicing shall be scheduled within thirty (30) days after notification of award of the contract. Additional inspections/servicing shall be scheduled monthly following the initial inspection.

The Contractor shall respond to corrective service calls during normal PLCB operational hours by being on-site to assess and diagnose within two (2) hours of request for service. Corrective service calls outside of normal PLCB operational hours shall be responded to by being on-site to assess and diagnose within four (4) hours of request for service.

A Service Report must be prepared and forwarded to the PLCB Contact Person following each service and inspection.

**Bids must be submitted through the Portal** on or before **12:00 PM ET on 11/19/2026**. BIDS SUBMITTED BY EMAIL OR HARD COPY WILL BE REJECTED AND WILL NOT BE CONSIDERED.

This will be a single award contract to the lowest responsive and responsible bidder, whose bid will be determined by the Total Cost for all requirements and criteria set forth in this IFB.

The bid must remain valid for at least 60 days.

**Mandatory** site visit: Tuesday 10/27/2026 at 1pm, Northwest Office Building, 910 Capital St, Harrisburg, PA 17120. The incumbent Contractor shall be exempt from the mandatory site visit requirement.

Performance Bond: for each year of the contract, **$10,000.00**.

Insurance: Comprehensive General Liability Insurance and Property Damage Insurance of not less than **$1,000,000.00** for injury to or death of one person in a single occurrence and **$3,000,000.00** for injury to or death of more than one person in a single occurrence and **$500,000.00** for a single occurrence of property damage.

The contract term is ONE (1) year from the Effective Date 01/01/2027. The PLCB reserves the right to renew this Contract for FOUR (4) additional ONE (1) year options.