Snow Removal FY27

This is a bid-as-whole requirements contract for snow and ice removal at the PWD Central Lab Facility, to all paved areas and sidewalks on the interior of the Facility property, and the exterior sidewalks bordering the entire block as shown in the photo below – Hunting Park Ave., O Street, E. Lycoming St., Castor Ave.

Exact quantities of snow and ice removal cannot now be determined. A minimum is not guaranteed. Purchase orders issued as a result of this bid will be for the service to be delivered on an as-needed basis. The successful seller is to deliver the service with a valid purchase order.

Description of Work to be Performed

The responsibilities of the Seller relative to this service include, but are not limited to:

• Providing all snow and ice removal treatment throughout all affected areas of the facility and as specified herein, during the contract period.
• Providing all management and quality control supervision of the snow removal contract.
• Proactively recommending changes to the Snow Removal Plan, during the contract year, based on experience gained and lessons learned.

The Seller shall provide all labor, material, and equipment necessary to provide the below described snow removal, sand treatment, and ice/frozen precipitation removal, complete and entire.

Calcium chloride (to be used on sidewalks, entrance / exits, etc.) and rock salt (only to be used on parking lot areas) shall be used as the melting agent for snow on ice covered surfaces. Under no circumstances shall products be used for the purpose of melting ice and snow in lieu of removing it.

Seller Must ensure that the following services are carried out:

• Maintaining a weather watch service. Arranging to have equipment and personnel on call for snow removal. Maintaining a facility surveillance for the purpose of determining sidewalk, driveway, and parking lot conditions.
• Removal of snow and/or ice shall begin as soon as the grounds are coated with precipitation.
• Maintaining all Facility sidewalks, driveways, loading docks, plaza areas, steps and doorways, clear of snow and free from ice and/or frozen precipitation.
• Maintaining all such space hazard free at all times, including holidays, weekends, days and evenings, whether the buildings are in normal occupied operation, or in unoccupied operation. (This facility is occupied daily.)

Snow removal is to begin within one (1) hour of notification. All locations within this Bid Solicitation are to be completed within five (5) hours of mobilization.

Pricing

Seller to submit pricing in the table below for removal and treatment of snow and ice based on snow amounts per event.

| Snow Amount (inches per event) | Cost ($) – All inclusive |
| --- | --- |
| 0” – 2.0” | |
| 2.1” – 6.0” | |
| 6.1” – 12” | |
| 12+” | |

Quotes must be electronically submitted to PHLContracts. A duly completed and signed *Consent and Authorization Agreement* is **required**; no quote will be considered without one on file.

There will be a **mandatory** Site-Visit. Failure to attend the site visit may disqualify seller from award of their bid submission.

All terms and prices quoted shall be valid for 60 days from the Submission Date, or in the case of Requirements Contracts, throughout the Contract Term specified in PHLContracts.

The term of the Contract shall be for one year commencing on the Effective Date in PHLContracts and may be renewed for up to three one-year periods. The Term of the Contract shall not exceed four (4) years.

Insurance

• Workers’ Compensation – Statutory limits
• General Liability: **$500,000** per occurrence combined single limit for bodily injury (including death) and property damage liability.
• Automobile Liability: **$300,000** per occurrence combined single limit for bodily injury (including death) and property damage liability.

The total amount of the Quote shall be less than **$99,000**, increased every City fiscal year by the percentage increase in the CPI-U from January 1, 2020, to the most recently published CPI-U, and rounded to the nearest one thousand dollars ($1,000).