ADA Transition Plan Self-Evaluation and Barrier Removal/Transition Plan Follow Solicitation

East Texas A&M University ("ETAMU") is soliciting statements of qualifications from firms ("Respondents") with demonstrated expertise in ADA compliance for higher education campuses) to perform a comprehensive accessibility evaluation of campus facilities and develop a prioritized ADA Transition Plan (also known as a Self-Evaluation and Barrier Removal/Transition Plan). The goal is to identify barriers to access, recommend compliant solutions, estimate costs, and provide a multi-year implementation roadmap to achieve program accessibility under Title II of the ADA, Texas Accessibility Standards (TAS), and Section 504 of the Rehabilitation Act of 1973. The selected firm will work collaboratively with the University's ADA Coordinator, Facilities Management, Campus Planning, Disability Services Office, and other stakeholders.

The firm selected shall provide the following services:

• Project Kick-off and Planning: Conduct an initial meeting with University stakeholders to review existing documentation (prior assessments, transition plans, self-evaluations, barrier reports, capital plans, campus maps, etc.). Develop a detailed work plan, including methodology, schedule, team roles, stakeholder engagement process, and quality control measures. Identify the scope boundaries (e.g., all owned/operated buildings, parking lots, pathways, outdoor spaces, residence halls, athletic facilities, etc.; exclude leased spaces unless specified).
• Comprehensive Facility Accessibility Evaluation: Perform a detailed field survey of campus facilities using the 2010 ADA Standards as the primary reference (with cross-references to UFAS where applicable for legacy elements). Document findings with photographs, measurements, location references (building/floor/room), deficiency descriptions, severity/priority ratings, and recommended remediation solutions (technical + cost-effective alternatives where full compliance is infeasible).
• Prioritization and Cost Estimating: Provide rough order of magnitude (ROM) cost estimates for remediation (broken down by building/element, with high/medium/low ranges). Identify opportunities for phased implementation, integration with planned renovations, and potential funding sources (e.g., capital projects, grants).
• Development of ADA Transition Plan: Prepare a formal ADA Transition Plan document that includes, at minimum: Executive summary and legal background (Title II requirements); Methodology and limitations of the evaluation; Inventory/summary of identified barriers (by category/building); Detailed action plan with recommended solutions, timelines (short/medium/long-term), responsible parties, and estimated costs; Schedule for implementation (multi-year, e.g., 5–10 years).
• Stakeholder Engagement and Public Input: Facilitate meetings with the ADA Advisory Committee, students/faculty/staff with disabilities, and disability organizations. Provide opportunities for public comment on draft findings and plan. Incorporate feedback into the final deliverables.

Deliverables

• Kick-off meeting summary and detailed work plan
• Draft and final evaluation report (digital + printed copies; GIS-integrated if desired)
• Prioritized barrier inventory spreadsheet/database
• Comprehensive ADA Transition Plan document (executive version + technical version)
• Presentation of findings to University leadership and stakeholders
• Electronic files of all documentation (photos, measurements, etc.)

**Submission:** All qualification submittals must be received by ETAMU no later than 2:00:00 p.m. Central Time (CDT), November 18, 2026, electronically via the following link https://dms.etamu.edu/Forms/Bid and fill in the appropriate information, including "RFQ-27-0002". Late submittals will not be considered under any circumstances. Submission shall be saved as one (1) file in Adobe Portable Document Format (PDF).

Qualification Statement shall be a MAXIMUM of forty (40) pages.

**Required forms:** Signed *Execution of Offer* (Exhibit A), signed and notarized *Non-Collusion Affidavit* (Exhibit B), and VetHUB Participation Plan (Section 3.5).

**Selection:** ETAMU will base its choice on demonstrated competence, knowledge, and qualifications of the Respondent.

**Contract term:** ETAMU anticipates that the initial term of such Agreement will extend for three (3) years, with the option to renew for up to two (2) one-year terms, providing all parties mutually agree on the extension.

**Insurance:** Commercial General Liability **$1,000,000** each occurrence and **$2,000,000** general aggregate; Business Auto Liability not less than **$1,000,000**; Umbrella Liability **$5,000,000**; Professional Liability (Errors & Omissions) not less than **$1,000,000** each occurrence, **$2,000,000** aggregate; Workers' Compensation statutory with Employers Liability **$1,000,000**.