Architect IDIQ Services Follow Solicitation

East Texas A&M University ("ETAMU") is soliciting statements of qualifications from firms ("Respondents") with an established history of expertise and qualifications for providing Architectural Services.

The expertise and qualifications shall be administered in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (RFQ) for all ETAMU managed construction projects. Any institution of higher education will have the option to utilize any firm in this pool for their institutional/agency managed projects.

The purpose of this RFQ is to solicit qualifications from Respondents who can provide architectural services for ETAMU, on an as-needed basis.

The required services shall consist of providing architectural design services for ETAMU-managed projects under the direct supervision of ETAMU's staff on an "as needed" basis. The selected Respondent(s) will be responsible for providing all necessary equipment, including but not limited to computer, software, digital camera, and cell phone as part of their overhead and without separate reimbursement. Activities for which support personnel MAY be requested include any or all of the following:

Pre-construction Phase

• Participate in the conceptual and schematic design phase as-needed.
• Prepare architectural drawings, renderings, and specifications.
• Review design documents for constructability, scheduling, consistency, and coordination.
• Conduct building code and regulatory review to ensure conformance to university, system, and statutory requirements.
• Prepare schedules and documentation for project bidding purposes.
• Provide schedule analysis and cost estimating/cost analysis related to architectural scope.

Procurement Phase

• Assist with pre-bid conference, responding to architectural-related questions.
• Review addenda for design conformance and constructability.
• Assist with public bid opening and evaluation of design-related bids.

Construction Phase

• Monitor overall project budget and schedule, advising ETAMU of trends affecting architectural deliverables and completion.
• Review, comment, and process submittals related to architectural scope.
• Perform on-site reviews for architectural quality, verifying progress payments for work performed.
• Review and analyze proposed change orders, making recommendations to ETAMU regarding design scope and cost impacts.
• Provide architectural inspections.

Close-Out Phase

• Coordinate preparation of punch-list for design elements and oversee corrective work.
• Coordinate close-out, including transfer of complete project record drawings to ETAMU.

ETAMU reserves the right on each assignment to authorize all or any part of the above subject areas and/or work tasks as ETAMU deems necessary for the individual project. A purchase order will establish a scope of work and a lump sum or not-to-exceed fee for each assignment upon successful negotiations.

All qualification submittals must be received by ETAMU no later than **3:00:00 p.m. Central Time (CDT), November 6, 2026**, electronically via the following link: https://dms.etamu.edu/Forms/Bid and fill in the appropriate information, including "RFQ-27-0001". Late submittals will not be considered under any circumstances.

Submission shall be saved as one (1) file in Adobe Portable Document Format (PDF).

The following documents are **required**: signed *Execution of Offer* (Exhibit A), signed and notarized *Non-Collusion Affidavit* (Exhibit B), *VetHUB Participation Plan* (Section 3.5), and the Qualification Statement (Section 3.4). The Qualification Statement shall be a MAXIMUM of forty (40) pages.

ETAMU will base its choice on demonstrated competence, knowledge, and qualifications of the Respondent. Submittals are to remain in effect a minimum of 120 days from the date of submission.

ETAMU anticipates that the initial term of such Agreement will extend for three (3) years, with the option to renew for up to two (2) one-year terms, providing all parties mutually agree on the extension.

Insurance is required, including Workers' Compensation, Automobile Liability, Commercial General Liability, Umbrella Liability Insurance of **$5,000,000**, and Professional Liability (Errors & Omissions) of not less than **$1,000,000** each occurrence, **$2,000,000** aggregate.