Aggregate Materials and Soil Products

The City of Dallas (the “City”) is soliciting Bids to establish a 3 years with two one-year renewal options Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for various aggregate materials, soil mixes, and related landscaping and construction materials to be purchased citywide.

An ID/IQ contract is established when quantities and/or delivery schedules cannot be determined. Goods will be ordered on an as-needed basis during the term of this contract.

The City of Dallas is seeking qualified Vendors to provide a wide range of aggregate materials, soil mixes, and related landscaping products, including, but not limited to, various grades of crushed stone, gravel, specialized soil blends, and recycled aggregated products. These materials are essential for various City construction, maintenance, and beautification projects, including infrastructure development, roadway repairs, landscaping, and other municipal applications.

Materials specified

• Flexible Base (TxDOT Item 247)
• Crushed Concrete (three-inch)
• Concrete Riprap
• Recycled Asphalt Millings
• TxDOT 432 Stone Riprap
• Topsoil for Landscaping
• Topsoil for Sod and Seeding
• 1.5-inch River Rock

The Vendor shall deliver all standard orders to City-designated locations within three (3) working days from the date and time of initial order placement, unless otherwise agreed in writing.

The Vendor shall acknowledge all emergency orders within two (2) hours of receiving notification (via phone or email) from the City. The Vendor shall complete delivery of all emergency materials within 24 hours of initial notification, unless City-approved conditions prevent safe or reasonable delivery.

A certified delivery ticket, including a certified scale weight certificate, shall accompany each load. The Vendor shall submit a QCP within 30 days of contract award.

To be considered responsive, bids must be submitted electronically through the City’s solicitation portal by the due date and time indicated in the solicitation. All documents can be obtained through the City’s solicitation portal at www.dallascityhall.bonfirehub.com.

All Bidders must scan and upload a copy of their **$100.00** bid security (sealed bid bond, certified check or cashier’s check) as an attachment to their bid.

The Contract or Agreement will be for an initial term of three with two (2) one-year renewal options. The City reserves the right not to offer an extension.

There shall be three suppliers awarded: primary, secondary, and tertiary. The most advantageous Bidder shall be considered the primary supplier.

A local firm whose bid is within the following percentages may be considered for award over the lowest Bidder:

• Three percent (3%) of the lowest bid for a contract valued at greater than $500,000 for goods.
• Five percent (5%) of the lowest bid for a contract valued at less than $500,000 for goods or services.
• Five percent (5%) of the lowest bid for a contract valued at less than $100,000 for construction services.