Pickup Trucks for Fire Department

Notice is hereby given that sealed bids will be received electronically before 3:00 p.m. CST on Friday, November 6, 2026, for one (1) 3/4-ton pickup truck and four (4) 1/2-ton pickup trucks for use by the Fire Department, as requested by the City of Cedar Rapids Fleet Services Division.

Firm-fixed unit price for one (1) new, 3/4-ton, standard crew cab pickup truck, per specifications.

Firm-fixed unit price for four (4) new, 1/2-ton, crew cab pickup trucks, per specifications.

Bidders shall include the manufacturer's literature that describes each vehicle included in this RFB. [...] Bidders shall provide a warranty summary page for each vehicle included in this RFB, outlining each component or system warranty.

New Vehicle Pre-Delivery Service is to be performed before the upfitted vehicle is delivered to the City and shall include but may not be limited to the following services:

• Pre-delivery inspection on the vehicle.
• The interior of all units shall have been cleaned and the exterior washed.
• The City shall assume that when the upfitted vehicle is delivered, inspection completed and final acceptance is given, said vehicle(s) is ready for immediate and continuous operation.
• Vehicle delivery shall not take place during inclement weather that could result in permanent damage to the vehicle.

The following items will be prepared and delivered to the City of Cedar Rapids at time of delivery:

• Warranty documentation made out to the City of Cedar Rapids.
• All appropriate equipment service instructions and warranty instructions.
• Copy of original City Purchase Order

The City will only accept bids submitted through the City's Online E-Procurement portal system (Euna Procurement, powered by IonWave). Email, fax or hard copy Submittals are not acceptable.

Completed specification checklists for the 3/4-ton and 1/2-ton pickup trucks, *Descriptive Literature* and a *Warranty Summary* are **required** with the bid submittal.

Award shall be made to the responsible Bidder submitting the lowest responsive bid with regard to the specifications set forth herein. Any award(s) made by the City of Cedar Rapids is subject to prior approval by the City of Cedar Rapids City Council.

Vendor, at its own expense, shall procure and maintain workers compensation, general liability and automobile liability insurance so as to cover risks which shall arise directly or indirectly from Vendor's obligations and activities.

Payment terms for pickup trucks authorized under the contract shall be net forty-five (45) days upon receipt of an acceptable original invoice and after trucks are received, inspected and accepted and all required documentation and reports are received in a format acceptable to the City.

Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter.