POOL MAINTENANCE & REPAIR SERVICES

Humble Independent School District (“Humble ISD” or “District”) is accepting electronic proposal responses through the District’s online bidding system to provide Pool Maintenance and Repair Services as specified. Humble ISD is a Texas public school district serving approximately 48,000 students across forty-nine campuses in grades Kindergarten through 12th.

Humble ISD seeks vendors to provide Pool Maintenance and Repair Services on an as needed basis or as specified in this solicitation. [...] In order for the District to ensure that it finds the best and most competitive pricing for these purchases, the District is requesting responses from qualified suppliers and companies that will provide the District with best value pricing, discounts, and customer service benefits for these types of purchases.

Humble Independent School District (“District”) seeks qualified vendors to provide preventive maintenance, inspection, diagnostic, and repair services for swimming pool equipment at the District facilities identified below. Services shall be provided on a scheduled and as-needed basis in accordance with manufacturer recommendations, applicable laws and regulations, and generally accepted industry standards.

Preventive Maintenance Services

The vendor shall perform preventive maintenance at each listed facility once every three months, unless otherwise authorized by the District. Quarterly preventive maintenance shall include, at a minimum:

• Inspecting, testing, and calibrating each chemical injection pump.
• Confirming that chemical controllers, sensors, feed systems, and related components operate correctly and within manufacturer specifications.
• Inspecting tubing, injectors, orifices, fittings, valves, seals, motors, electrical connections, and other associated components for leakage, wear, damage, or improper operation.
• Cleaning equipment and removing chemical residue from accessible equipment surfaces and surrounding work areas.
• Identifying worn, damaged, or improperly operating parts.
• Testing serviced equipment before leaving the facility to confirm proper operation.
• Documenting equipment readings, deficiencies, adjustments, and recommended repairs.

Semiannual Maintenance

Twice during each 12-month period, the vendor shall perform all quarterly services and replace the clay weights and tri-roller assemblies on each applicable chemical pump.

As-Needed Sand Trap Filter Maintenance

At the District’s request, the vendor shall provide inspection, cleaning, preventive maintenance, diagnostic, and repair services for the above- and below-ground sand trap filters identified in the District Facilities and Equipment table.

As-Needed Diagnostic and Repair Services

At the District’s request, the vendor shall provide diagnostic and repair services for circulation pumps, chemical-feed systems, controllers, and related pool equipment. [...]

Estimates and Repair Authorization

When requested, the vendor shall submit a written estimate [...]. The vendor shall not exceed an approved estimate without receiving written authorization from the District.

Warranty and Correction of Deficient Work

The vendor shall warrant labor for at least 90 days following completion. [...]

Submission

Humble ISD is accepting electronic proposal responses through the District’s online bidding system. The District will not accept fax or email proposals. All vendor communications regarding this RFP must be submitted on the questions tab in the online bidding system.

Evaluation

Final evaluation of this bid will be based on the Texas Educational Code 44.031 (b). Award criteria total 100 points, including Purchase Percentage Offered (30 points), Reputation of the vendor and vendor’s goods or services (15 points), Extent to which the goods or services meet the district’s needs (15 points), and Total long-term cost to the district (15 points). Award may be to one or multiple vendors as determined to provide the best value to Humble Independent School District.

Contract term

This RFP proposal shall continue in full force and effect from award date through January 11, 2030 unless otherwise agreed to in a writing executed by both parties.

Insurance

Awarded vendors that come onto District premises will be required to submit a Certificate of Insurance. General Liability is $1,000,000 each occurrence and $2,000,000 aggregate; Business Auto Liability is $1,000,000 each occurrence; Umbrella Liability is $5,000,000 each occurrence/aggregate. Insurance questions and certificates should be sent to risk@humbleisd.net.

Required attachments

• *Form 1295*
• *Form W9*
• *Asbestos Short Term Worker Notification*