RFP-2027-001 General Substation & LTC Maintenance Bid Package - Electric Substation Inspection, Testing, and Maintenance

Weatherford Electric, part of the Weatherford Municipal Utility System, is soliciting bids from qualified service providers for:

Electric Substation Inspection, Testing, and Maintenance

The attached specification is to be performed at the below listed location(s) operated by the City of Weatherford in Weatherford, Texas 76086.

- West Loop Substation

The Contractor shall provide all labor, equipment, materials, testing, and supervision necessary to perform general maintenance and inspection of the Utility’s 138 kV / 12.5 kV Substation, including two power transformers equipped with Reinhausen Load Tap Changers (LTCs), eight circuit breakers, and all other equipment identified in the Specifications section of this RFP. Work shall include equipment inspections, preventative maintenance, applicable electrical testing, operational verification, and identification of deficiencies or recommended repairs. The Contractor shall coordinate all work activities and required outages with the Utility and shall not perform unauthorized switching or modifications to Utility equipment.

Deliverables shall include a maintenance report documenting completed activities, test results, identified deficiencies, and recommended corrective actions. The project shall be considered complete upon satisfactory completion of the specified maintenance activities, submission and acceptance of all required documentation, and resolution or documented acknowledgment of any deficiencies identified during the work.

Notice, section 12 of the attached specification describes maintenance activities for On-Load Transformer Tap Changers (LTC). [...] Voltage regulators and associated controls will be tested per specifications as part of the General Substation Maintenance scope if present.

Bidders are requested to provide the following prices:

• Lump sum price for substation inspection, testing, and maintenance per the attached specification
• Unit hourly price for the on-site replacement of renewal parts.
• Unit parts cost lists for possible renewal parts.

**Bid Opening Date:** Tuesday - November 10th, 2026, at 2:00PM

**Submission:** Sealed bids marked “SEALED BID” 2027-001 - General Substation & LTC Maintenance, **delivered in person** to Weatherford City Hall, 303 Palo Pinto St. Weatherford, TX 76086. Submittals shall be received no later than **2:00PM CST**, the day of bid opening.

• The successful bidder shall be expected to perform the specified work within 4 months of the bid award, or as arranged with Weatherford Electric.
• Outage dates will be coordinated/finalized upon notice of the award.
• The maintenance period will be two consecutive weeks, one for each half of the substation.
• One side of the substation shall always remain energized to serve customer load.

To be considered, Bidders are also requested to provide the following information:

• Summary of company qualifications, experience, and certification
• Summary of the qualifications, experience, and certifications of individuals to be assigned to Weatherford Electric’s effort.
• Final customer report sample
• Proposed timeline and schedule for Weatherford Electric’s inspection, testing, and maintenance effort
• Copy of Bidder’s workman’s compensation and liability insurance affidavits
• Copy of Bidder’s spill response plan

The contractor must clearly disclose any subcontractor use in the bid submittal.