Commodity Processing-Apples, Peaches and Mixed Fruit

The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals from qualified suppliers for the processing of USDA Commodity-Apples, Peaches and Mixed Fruit for the Utah Cooperative for Acquiring Resources Efficiently (UCARE) organization. It is anticipated that this RFP may result in a contract award to a single or multiple suppliers for such items and services, as defined further in the Proposal Requirements.

UCARE is currently a group of 23 school districts in the State of Utah. The Canyons School District (CSD) Purchasing Department is acting as the managing agency for UCARE’s food contracts. Qualifications, submittals, and subsequent proposals will be received by CSD on behalf of UCARE. UCARE includes the following districts, which are all supported by this contract: Alpine, Beaver, Box Elder, Cache, Canyons, Carbon, Emery, Grand, Juab, Logan, Morgan, Nebo, North Sanpete, Ogden, Park City, Provo, Salt Lake, Sevier, South Sanpete, South Summit, Tooele, Wasatch, and Weber.

The estimated usage for the fiscal year’s diverted pounds from July 1, 2027, to June 30, 2028, is expected to be about 11,952 pounds. This is not a guaranteed amount, just an estimate.

• The Commodity Code for apples is 110361
• The Commodity Code for peaches is 100241
• The Commodity Code for Mixed Fruit is 100212

The contract will be a Firm Fixed Price Contract. All prices quoted must be firm for the contract year July 1 to June 30. [...]

The supplier must propose products that are equal to or better than the products listed under each item on the Price Schedule. The supplier must provide SEPDS sheets, CN labeling, and/or product specification sheets for all products being quoted. [...] Proposal items will be disqualified that do not meet or exceed all specifications listed in the proposal. [...] Also, no furnished goods shall be older than last season’s pack.

Vendors are required to submit a monthly product velocity report to UCARE, attention Michelle McCombs, at the end of each month, and a yearly report at the end of each school year.

The Price Schedule (attached as schedule F) must be completed in its entirety. Prices must not include tax. All prices should be rounded to the nearest cent.

Contract Period

This agreement shall commence on the effective date of the contract after RFP award and continue for one (1) year. Each bid must include an option whereby UCARE, at its sole discretion, can extend the contract annually for up to four (4) additional years with the same terms, prices, and conditions set forth in this document and/or as negotiated between the successful supplier(s) and the procurement officer.

Evaluation

Potential points are as follows:

• 5 Points: Executive Summary (Schedule B)
• 10 Points: Qualifications/Experience (Schedule C)
• 10 Points: Detailed Response, should include any Federal required documentation (Schedule D)
• 5 Points: References (Schedule E)
• 40 Points: Price Proposal (Schedule F)
• 30 Points: Product Samples, if required – Taste (10), Texture (10), Appearance (10)

Samples

Samples must be furnished without cost to UCARE within a reasonable time after the proposal. These samples will be due **January 6, 2027 no later than 3:00pm (MTN)**.

Please send samples to Canyons School District Central Warehouse, Attn: Michelle McCombs, 9300 South 225 East, Sandy, UT. 84070.