GJ27-128 BESD - District Internal Audit and Director Services

The purpose of this request for Small Purchases of Professional Service Providers and Consultants is to enter into a contract with a qualified independent auditor (Contractor) to provide audit services.

The most qualified individual/firm will assist Box Elder School District (The District) as required by law (Utah Code 53G-7-402) to direct and perform Internal Audit Services for the district by a qualified individual in accordance with generally accepted auditing standards.

Under Utah Code Annotated 53G-7-402 and in keeping with Utah State Board of Education Rule R277-113-4, Box Elder School District is seeking solicitations for an Audit Director to direct and perform Internal Audit Services for the district.

The District serves 11,800 students and has 200 employees. The District maintains the District Office in Brigham City, Utah and presently operates fourteen (14) elementary schools, and nine (9) secondary schools.

The selected provider will be expected to perform the following:

• Sit on and advise as the Audit Director the District Audit Committee which consists of three Box Elder School Board Members, the Superintendent and the Business Administrator.
• Recommend and establish an internal audit program for the programs administered by the local school board upon approval from the Audit Committee.
• Perform the internal audit function in accordance with current International Standard for the Professional Practice of Internal Auditing or The Governmental Auditing Standards issued by the Comptroller General of the United States.
• Perform independent appraisal of internal control systems, risk, and efficiency of the School District operations.
• Submit reports of the above appraisals as well as findings to the Audit Committee and the district independent auditor and make reports available to the State Board of Education, Office of the State Auditor, and the Office of Legislative Auditor General upon request.
• Ensure that matters reported by internal audits, or other regulatory bodies are resolved in a timely manner.

The internal audit must be performed between November 1 and March 30 of each year with the report completed for presentation by June 1. The audit should include a review of all school checking accounts.

The selected party must be willing and able to travel between schools during daytime school hours. (Between 8 a.m. and 3 p.m.) They also must be available to meet with the Audit Committee in the evenings as needed.

It is expected that the total time required will be between 60 and 100 hours annually.

**Submission:** Qualifications must be received by **November 16, 2026 no later than 12:00 noon MST** at Box Elder School District, Yvette Gunn, 960 S Main, Brigham City, UT 84302. Offerors must submit **5 paper copies** limited to ten (10) total pages, including 1 copy on a USB drive.

Evaluation criteria

• Profile and Qualifications (20%)
• Proposed Procedures and Audit Outline (10%)
• Governmental and School Experience with references from other agencies (20%)
• Cost of the audit/Comprehensive Not To Exceed Fee (50%)

Contract will be awarded to the offeror with the highest average score of the committee. Comprehensive Not to Exceed fee should be based off a 5 year contract.

**Contract term:** The Board, at its sole discretion, may contract for consecutive engagements with the successful solicitor for up to 5 years and under any terms deemed in the best interest of the district.

**Insurance:** The Contractor shall comply with the provisions of the Workman's Compensation Act, and all other legislation, federal and state, applicable to the work described herein. Basic business liability insurance should also be provided.

Selection will be made by the committee and will be notified of award no later than November 30, 2026.