Mother-Daughter Trailer Food Conveyance System

The purpose of this IFB is to enter into a contract to provide: Mother Trailers for a mother daughter trailer system per the specifications and requirements in the Scope of Work.

It is the Utah Department of Corrections (UDC) Division of Prison Operations (DPO) Warehouse goal to establish a safe, reliable, efficient, and sustainable food conveyance system for the Utah State Correctional Facility (USCF). By replacing high-maintenance box trucks with liftgates with a custom Mother-Daughter Trailer Tugger System, UDC will significantly mitigate serious safety hazards, reduce operational downtime, cut maintenance costs, and ensure consistent meal delivery to inmates across all housing units.

CONTRACTOR will design, build, and deliver Mother Trailers (Mother-Daughter Trailers type system) in accordance with the following specifications:

• Design and engineering of Mother trailers (for a Mother/Daughter trailer system) capable of carrying up to four (4) food carts (up to 800 lbs. each) per Mother trailer.
• Integration of a secure locking mechanism to nest food carts into mother carts during transport.
• Ramp system that elevates daughter carts 6 inches above the ground during transit.
• Implementation of a four-wheel synchronized steering linkage enabling precise tracking fidelity and ability to execute U-turns in restricted 26-foot turn-around areas.
• Dual-end coupling/uncoupling features allowing tugger vehicles to pull from either end of the trailer.
• The ability to load/unload from both sides.
• Awning or cover and curtain to protect food carts from the elements.
• Pintle ring tow bar and pintle hitch on the rear.
• Bi-Directional towing.

[...] Ensure trailer compatibility with facility's existing Taylor-Dunn electric tugger.

Design systems for intuitive operation without requiring specialized operator training or certifications.

We anticipate the initial order of nine (9) fully engineered and tested Mother trailers to the Utah State Correctional Facility within twenty-six (26) weeks after solicitation award and contract execution.

USCF DPO Warehouse
1480 North 8000 West
Salt Lake City, UT 84116

CONTRACTOR shall deliver service/products within 182 days (26 weeks) of receipt of order for initial order of potentially up to 9 Mother Trailers depending on cost.

It is anticipated that this IFB will result in a single contract award to the lowest cost responsive and responsible vendor.

This solicitation will result in a **5-year Contract**.

All pricing must be guaranteed for two (2) years. Any request for price adjustment must be for an equal guarantee period, must be made at least 30 days prior to any adjustment, must include sufficient documentation supporting the request and demonstrate a logical mathematical link between current price and the proposed price.

All questions must be submitted through U3P during the question and answer period. Answers from the State will be posted on U3P.

When submitting a response or modification to a response electronically, vendors must allow sufficient time to complete the online forms and upload their documentation.

A bid that contains exceptions and/or additions to the Standard Terms and Conditions will be rejected and disqualified from this IFB.

The Contractor shall maintain commercial general liability insurance of no less than one million dollars ($1,000,000.00) per person per occurrence and three million dollars ($3,000,000.00) aggregate.