Transmission Repairs & Parts Repairs

The Granite School District is currently seeking bids from qualified vendors to enter into a firm fixed price contract with responsive and responsible vendor(s) for an annual contract for outside services for Transmission Repairs and parts for district vehicles.

This Invitation for Bid (IFB) outlines the requirements for submitting a qualifying bid. Vendors are encouraged to include any additional helpful information. GSD is not responsible for any costs incurred in the preparation or submission of bids.

Fleet vehicles will be delivered to the company for diagnosis and repair. After diagnosis and before any repairs are made, the company must call Granite School District Fleet Supervisor for approval to make the repair(s). After repair work is completed, the vehicles will be picked up by Granite School District.

Vendor must list all materials, materials discount, and number of hours for labor on invoices for auditing purposes. Provide a yearly report of all work performed including a breakdown of parts and labor costs for each vehicle.

Billing time will begin once the vendor has started work (travel time, meals are the responsibilities of the vendor and will not be paid by the District). No additional fees or charges will be passed on to the District unless they are specifically listed in the bid when submitted.

The District does not guarantee any specific volume of work under this contract. All quantities or service needs are good faith estimates and may vary.

**Submission:** Electronic bids may be submitted through a secure mailbox at the Bonfire Utah Public Procurement Place ("U3P") until the date and time as indicated in the event. Hard copy bids must be delivered to: 2500 S. State Street, Salt Lake City, UT 84115. Email and facsimile transmission of bids to DEPARTMENT will not be considered. Late bids won't be accepted.

**Award:** Granite School District reserves the right to award to one responsive and responsible vendor offering the lowest hourly labor rate. To be considered responsive, bids must meet all IFB instructions, conditions, and minimum qualifications and be received by the due date and time.

**Contract term:** The initial term of the contract shall begin on 12/17/2026 and continue for one (1) year. The District reserves the right to renew the contract annually for up to four (4) additional years, subject to mutual agreement.

Required documents:

• *Certification of Bid* (Attachment A)
• *Non-Collusion Declaration* (Attachment D)
• *Cost Sheet*, submitted in the Required Information Section in Bonfire

This bid may not be withdrawn for a period of 60 days from bid due date.