Pallet Recycling (wood only)

The City of Phoenix invites sealed offers to provide reuse, repair, or composting options for wood pallets in all conditions (good, repairable, or unrepairable).

The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department.

The Commencement Date of this Agreement will be upon March 1, 2027 or the Effective Date, whichever is later.

The term of this Agreement will be for five (5) years, beginning on the Commencement Date, with no options to extend.

The Contractor will provide all labor and equipment to purchase and take possession of wood pallets. The Contractor will accept pallets delivered by the City of Phoenix and will provide pallet pick-up services at City locations.

The Contractor will accept wood pallets delivered by the City of Phoenix Public Works Department, Solid Waste Division. The Contractor must be capable of accepting up to 200 wood pallets per day. The Contractor will receive and accept forty (40)-yard roll-off loads of pallets delivered by Public Works on an as-needed basis and will accept delivery on the next business day after notification that a load is ready. The Contractor will accept deliveries Monday through Saturday, between 6:00 a.m. and 2:00 p.m.

The Contractor will pick up pallets from Public Works and Aviation Department facilities on an as-needed basis. The Contractor will perform pallet pick-ups Monday through Saturday between 8:00 a.m. and 2:00 p.m., or as otherwise requested by the Public Works Department.

The Contractor will provide the City of Phoenix with a receipt at the time of each pallet collection. The Contractor will submit a monthly reconciliation report showing the number of pallets collected and the contamination percentage for each load. [...] Monthly reports will be submitted by email to the City and are due on the 5th day of each month.

The Contractor will provide an annual statement and report summarizing all pallet collections made during the City of Phoenix Fiscal Year, July 1 – June 30.

The Contractor will utilize the most cost-effective and environmentally responsible reuse, repair, recycling and composting methods. All pallets in good condition must be reused. Broken pallets will be repaired, recycled, or composted. All methods must be approved by the City.

**Offers shall be submitted electronically via the City’s Procurement Portal** by clicking on “Draft Response” via https://procurement.opengov.com/portal/phoenix/projects/275686. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup.

The signed and completed *Conflict of Interest and Transparency* form must be included or your Offer may be deemed non-responsive.

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

Offeror must have been in operation a minimum of two years.

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation.

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the Insurance Requirements of this solicitation.

The term of this Agreement will be for five (5) years, beginning on the Commencement Date, with no options to extend.