EMERGENCY MANAGEMENT SUPPORT SYSTEM and SERVICES

Richmond County School System is looking for an Emergency Management Support System and Services for use by all staff that our Public Safety Department would manage. Chief Mantrell Wilson, Director of Public Safety, is the contact person for this contract.

Richmond County School System seeks to establish a relationship with an Offeror who can provide EMERGENCY MANAGEMENT SUPPORT SYSTEM and SERVICES that meets or exceeds RCSS's current needs while offering the greatest flexibility to expand to future requirements and technology advancements.

RCSS has approximately 5,000 employees and we service approximately 29,000 students.

Offeror shall provide all materials, equipment, and labor to install and activate a crisis/emergency alert/management support system / service to include software, hardware, peripheral devices, and training at each school and facility in the RCSS district. In addition to attached list of schools, proposal shall include facilities:

• Central Office, 864 Broad St. Augusta, GA 30901
• Transportation Department 2950 Mike Padgett Hwy. Augusta, GA 30906
• Maintenance and Facilities, 2956 Mike Padgett Hwy. Augusta, GA 30906

Offeror shall provide remote alert notification activation devices that may be worn by faculty/staff with the ability to activate each level of emergency alert as per RCSS emergency preparedness guidelines. When the device is activated by the incident reporter, device location within the facility shall be communicated and displayed automatically on administrator (and others as directed by the RCSS Emergency Management Representative or his designees) computer screens, devices, and/or cell phones.

• Include geographic configuration of incident/emergency management strobes at multiple locations as required to provide visibility of the strobes in the entire facility with integrated reporting across buildings, areas, and exterior locations.
• Have configurable redundancy or functionality that is not dependent on existing power or network capability.
• Automated Intercom announcements integrated with existing analogue intercom systems.
• Ability to broadcast incident/emergency management information on district computers and devices using district network connections and protocols.
• Wiring and installation of physical components of system shall be unobtrusive and expected to withstand normal conditions of the environment where installed.
• Training and on-going support shall include on-site training, scheduled webinars, video, and online tutorials; to include unlimited vendor provided system support.

We are looking for a four-part system. That includes a minimum of the following components:

1. CrisisAlert
2. Safety Blueprint
3. Enhanced Visitor Management
4. Reunification

Each bid must be submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, Richmond County Board of Education, c/o Mr. Bobby Smith, CPA, CFO, 864 Broad Street, Augusta, GA 30901. Each bid must be plainly marked on the outside "EMERGENCY MANAGEMENT SUPPORT SYSTEM and SERVICES RFP #26-218".

Please submit your proposal with all of your company's specifications and pertinent information along with pricing and a minimum of 3 references. You will need to submit one paper copy of your proposal and one digital copy via labeled usb flash drive.

Contract will be awarded based on the lowest responsible and responsive bidder meeting specifications and the overall general value received. Each proposal will be evaluated on a 100-point matrix: Promotes Active User Participation (20), Proven Tenure/Track Record with Similar Size School Districts (25), Compatibility with Existing District Infrastructure (20), Ability to Custom Configure as District Requests (10), Ease of Use (15), Pricing (10).

Upon award, the successful respondent shall supply and maintain insurance. The required coverage shall not be less than the following:

• Workers Compensation - $1,000,000
• General Liability/Property Damage - $1,000,000 combined single limit policy
• Automobile Liability - $1,000,000
• Contractual Liability - $1,000,000
• Errors and Omissions - $1,000,000
• Umbrella Policy - $5,000,000

Contract period would be for 3 years, beginning January 1, 2027, and ending on December 31, 2029.