PA040-26 Purchase of Archive Storage Boxes on an Annual Contract

Gwinnett County is soliciting competitive informal written quotes from qualified suppliers for the Purchase of Archive Storage Boxes on an Annual Contract with four (4) options to renew for various Gwinnett County Departments.

Specifications

Inside Delivery will be F.O.B. Destination to:

• Gwinnett County Records Management, Loading Dock – Rear Shopping Center, 455 Grayson Highway, Lawrenceville, GA 30045
• Gwinnett County Clerk of Courts Records Management, 75 Langley Drive, Lawrenceville, GA 30046, Lower-Level Loading Dock

Box Construction

• 15”W X 12”D X 10”H, natural tan archival storage box
• Two-piece construction box with separate (removable) lid, top loading
• Double wall construction on all four sides and bottom of box should have handgrips at each end
• Tapeless assembly with instructions printed on interior or bottom only of each box
• Box panels should be free of designs, logos, or any other markings
• Box should hold contents up to 65 pounds with a minimum bursting strength of 200 pounds test C flute, not 32 ECT (edge crush test)
• Box with contents should retain integrity when stacked 5 high
• Unassembled box or unassembled bundles of boxes must have capability of passing through a standard doorway (32 inches) when stacked flat on a dolly or upright on a hand truck
• Boxes and lids shall be shipped in bundles of 10, and each bundle is to be bound with a plastic bundling strap. If bundled amount is different, state on quote schedule the number of boxes per bundle.
• Pallets are to be shrink-wrapped.

Delivery

Boxes are to be delivered inside the building to the Records Management offices and to the Clerk of Courts Records Management at the above addresses. Advance notice of the delivery date is required. A pallet jack is required for inside delivery to the Clerk of Courts Records Management Unit.

Quantities

Department of Support Services Records Management anticipates ordering approximately 6,000 boxes during the initial term of this contract. Orders could be placed in quantities of 2,000 approximately three (3) times a year. However, minimum orders of at least 10 each may be placed on an “as needed” basis and must be filled regardless of dollar amount.

Clerk of Courts Records Management anticipates ordering approximately 2,000 boxes during the initial term of this contract. Orders could be placed approximately four (4) times a year in quantities of 500 or more. However, minimum orders of at least 10 each may be placed on an “as needed” basis and must be filled regardless of dollar amount.

Quotes should be typed or submitted in ink and returned to the Attention of Diana Turner, Purchasing Associate II. Quotes should be received by **3:00 P.M. November 9, 2026**, either by email Diana.Turner@GwinnettCounty.com or sent to the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Successful supplier(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Award will be made to the supplier(s) submitting the lowest responsive and responsible quote. Gwinnett County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes may be split or awarded in entirety.

The following pages should be returned with your quote: *Quote Schedule*, Page 3 and *References*, Page 4.

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Contract to begin 01/22/2027 or upon award.

Samples shall be provided upon request within five (5) days.