RFB No. 27-0012 Electrical Fixtures, Parts and Supplies

Provide various electrical fixtures, parts and supplies to Columbus Consolidated Government on an “as needed” basis. The contract period will be for two years with the option to renew for three additional twelve-month periods.

These specifications describe the minimum requirements to provide various Electrical Fixtures, Parts and Supplies to be purchased on an “as needed” basis by Columbus Consolidated Government (The City). The quantities of items specified herein are based upon the best information obtainable and represent an estimated usage required for a one (1) year period. The City reserves the right to add related items to the contract. Vendors must provide discount percentage for items not listed on this bid.

The City does not guarantee the purchase of any specific volume. Volume may vary depending upon maintenance requirements and/or budgetary restrictions. The City may purchase some, all, none or more of the items listed in these specifications, including those that are available but not normally stocked, or are temporarily out of stock. City employees will need to make walk-in purchases as needed. [...] Consequently, the successful bidder(s) shall have a business located with Muscogee County, Georgia, and provide personnel on-site to accommodate walk-in purchases.

**Delivery:** All shipping, delivery, and/or freight charges must be included in the Unit Price. Columbus Consolidated Government will pay no additional shipping, delivery, freight charges, or any other additional fees.

Bidder shall submit **ONE (1) ELECTRONIC BID RESPONSE VIA OPENBIDS**. Submissions will be deemed incomplete/non-responsive if the following required documents are not included, as prescribed within the specifications: Conflict of Interest Affidavit and Communication Concerning This Solicitation form.

• *Bid Form* (Form 1)
• *Pricing Pages* (Form 2 and Pages 19-40), submitted on the Excel file
• *Communication Concerning This Solicitation* (Form 3)
• *Conflict of Interest Affidavit* (Form 4)
• *Federal Compliance* (Form 5)
• *Addenda Acknowledgement Page* (Form 6)
• *Contract Signature Page* (Form 7)
• *Insurance Checklist* (Form 8)
• Business License
• *W-9*

This bid shall be awarded in total to one vendor. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The vendors shall be required, at their own expense, to furnish to the City of Columbus Purchasing Division, evidence showing the insurance coverage to be in force throughout the term of the contract. The successful candidate shall provide the required Certificates of Insurance within 10 business days after award notification.