RFP 2026-07 - Historic Resources Survey - Phase 3 - South Dade

The Board of Commissioners of Dade County, Georgia for Trenton-Dade County Historic Preservation Commission hereby solicits competitive sealed proposals from qualified consultants for the completion of a portion of the historic resources survey of an estimated 468 historic parcels, which may include buildings, structures, sites, and objects constructed prior or through the year 1986, and located within Dade County, as shown on the map attached to this Request for Proposal (RFP) as Exhibit A.

Funding for this project shall be in part through a grant received from the Georgia Department of Community Affairs Historic Preservation Division (hereafter referred to as HPD), which will require the consequent final product to be in compliance with the Secretary of the Interior’s Standards for Archaeology and Historic Preservation, which include the Standards for Evaluation, Identification, and Registration.

The Dade County Board of Commissioners for Trenton-Dade County Historic Preservation Commission will conduct phase three of five of a comprehensive historic resources survey of an estimated 468 parcels (or as many as funds will allow), which will include buildings, structures, sites, and objects, constructed before 1986, and located within Dade County. The Phase three survey area includes unincorporated southern and western Dade County, including Rising Fawn community. [...]

All project work shall conform to the Secretary of the Interior's Standards for Archaeology and Historic Preservation, which include the Standards for Evaluation, Identification, and Registration. [...]

All survey data and digital photographs are entered in the GNAHRGIS online database within the contract period. All data groups in GNAHRGIS will be completed for each resource surveyed and a minimum of two (2) digital photographs, dating to within six (6) months of the survey date, per surveyed resource will be uploaded. [...] 30 printed (hard copy) resource “forms” are required and included in estimated proposal total.

Consultants shall provide a survey area map delineating surveyed parcels. The map will indicate the survey area boundary, any relevant local or National Register of Historic Places-listed historic district boundaries, ALL addresses, legal parcels, and ALL street names, and be at a scale of 1” = 200’. The map will include a key explaining boundaries.

Three (3) final copies and two (2) electronic copies (CD/DVD/USB) of the survey report, and the survey map, are to be provided to the Georgia Department of Community Affairs Historic Preservation Division within the contract period.

Survey report minimum contents

• Executive summary, which includes the total number of surveyed resources;
• Project description [...];
• Summary of previous preservation projects, including previous survey efforts, local designations, National Register listings, and other historic preservation planning efforts;
• Developmental history, a brief written account of how the area developed over time and how it reflects distinctive aspects of Georgia’s history;
• Survey methodology [...];
• Recommendations for future preservation activities [...];
• Survey results and architectural analysis [...];
• Appendix 1: table listing all GNAHRGIS ID numbers associated with the survey paired with the address of the resource that each GNHARGIS ID number represents.
• Appendix 2: A survey map that delineates the survey area [...].

Proposals will be received until **10:00 a.m. on Thursday, November 12, 2026** in the Dade County Board of Commissioners Office, Dade County Administrative Building, 71 Case Avenue, Suite 243, Trenton, Georgia 30752. Any proposal received after this time and date will not be accepted. **No emailed proposals will be accepted.**

Proposals must be typed or printed in black ink. All proposals must include the following: official proposal form, non-collusion statement, and any supporting documentation. Proposals should be enclosed in a sealed envelope or container.

Selection criteria will include an evaluation of the scope of services proposed, experience, references and price.

Bid bonds, payment bonds and performance bonds shall be required on all projects over $50,000 and may be required on contracts over $20,000 at the discretion of the County Executive. Bid bonds or proposal guarantees must be five percent of the proposed price.

Insurance coverage for proposed services shall include general liability and workers' compensation, which shall include automobile liability insurance in a combined single limit of not less than $1 million dollars, unless specified otherwise in the specifications.

The contract will commence on the day it is signed by both the Dade County Board of Commissioners for Trenton-Dade County Historic Preservation Commission and the consultant, and follow the timetable outlined in Section III: Scope of Work. The contract will be awarded no later than Thursday, December 10, 2026 to the best-qualified candidate.