RFP 27-CD01, Building Division Support Services

The City of Milton is seeking proposals from qualified firms to provide building plan review and inspection services for residential and commercial construction permits within the city limits. The selected Consultant will work closely with the Community Development Department's Building Division.

The City of Milton seeks a qualified firm to provide building plan review and inspection services to supplement the Community Development Department. Assignments may include residential, commercial, institutional, mixed-use, multifamily, and municipal projects involving new construction, additions, alterations, repairs, and changes of occupancy.

The Consultant shall provide qualified personnel to evaluate compliance with applicable adopted construction codes, local amendments, approved plans, and City requirements. Services shall emphasize public safety, consistent code application, timely responses, clear documentation, and professional customer service.

Plan review and inspections are the primary services requested. The City may also authorize supplemental services described below under Optional Supplemental Services.

Building Plan Review

• Review construction plans and supporting documents for applicable building, structural, mechanical, electrical, plumbing, energy, and accessibility requirements.
• Provide clear, consolidated comments identifying required corrections and applicable code references.
• Review resubmittals, deferred submittals, and revisions to approved plans.
• Coordinate with City staff, other reviewing agencies, and applicants to resolve comments and document recommendations for approval.

Building Inspections and Compliance

• Perform building and trade inspections, re-inspections, and final inspections for compliance with approved plans, applicable codes, and permit conditions.
• Document inspection results, required corrections, applicable code references, and photographs as appropriate.
• Promptly report unsafe conditions, unauthorized occupancy, and unpermitted work to designated City staff. Immediately report apparent imminent threats to life or safety.
• Assist with evaluations of unsafe or damaged buildings, enforcement documentation, and follow-up inspections.
• Provide records and recommendations supporting temporary or final occupancy determinations.
• Provide technical testimony related to assigned work when requested.

Staffing, Coordination, and Service Standards

• Assign a primary project manager and qualified personnel with sufficient backup staffing to maintain service continuity.
• Provide notice to the City before replacing key personnel. For unexpected absences, promptly notify the City and provide qualified replacement personnel, subject to City approval.
• Provide on-site staffing at City offices when requested and identify availability for regular, temporary, and emergency coverage.
• Coordinate with City staff, applicants, contractors, and design professionals; attend project meetings as requested.

Proposals must be submitted electronically via Milton's BidNet procurement portal/platform at www.miltonga.gov/finance/bids-rfps by **2:00 PM on November 17, 2026**. Proposals shall be submitted in two (2) separate files, one containing the technical proposal and the other containing the cost proposal. The City will score all technical proposals before evaluating the costs.

Technical Proposal: no more than ten (10) pages. Cover page(s), table of contents, tabs, resumes of team members, and required forms do not count toward the page limit. Print-friendly, preferred font size 11-point.

Proposals shall include the following:

• City of Milton request for proposal cover page (information entered and signed)
• City of Milton *Disclosure Form* (signed)
• City of Milton *Proposal Letter* (information entered)
• *Contractor Affidavit and Agreement* (eVerify)
• Technical Proposal
• Applicable Addenda Acknowledgement Forms (if necessary)

Late proposals will not be accepted and will automatically be disqualified from further consideration. Proposals will be opened at approximately 2:30 p.m. and names of Firms will be announced.

The Site Visit is recommended, but not mandatory.

Contract award is proposed for December 21, 2026.