Wastewater Pumping, at Haleiwa Small Boat Harbor, Haleiwa Hawaii

The State Department of Land and Natural Resources, Division of Boating and Ocean Recreation (DOBOR) is soliciting bids to provide monthly wastewater pumping and disposal services at its Haleiwa Small Boat Harbor (SBH) for a period of twelve (12) months.

The following is the required frequency and quantity of pumping from the wastewater treatment facility:

• Up to eight (8) truck loads per month for 2 septic tanks, if needed: 1500 gallons per load. (Total of 96 loads for twelve (12) months)
• One septic tank is located near the harbor office and the other is near the restroom next to Haleiwa Road.
• Each septic tank is approximately 6’ wide x 8’ deep.
• The “Allowance” is a fund that is available if the State determines that more work is required. There is no guarantee that the Allowance will be used.
• The cost of each additional load shall be the “Cost Per Load” that the contractor submits in the Proposal.
• The Contractor shall show in the Proposal that the total cost is the sum of the subtotal and the allowance.

The above schedule may be subject to change depending on facility needs. The Haleiwa Harbor Agent will contact the pumping company to coordinate the pumping schedules. The Contractor shall respond and provide the services within 24 hours of being contacted by the harbor agent.

The pumping company shall be certified by the State Department of Health (DOH) and authorized to pump and dispose of wastewater into a DOH-approved wastewater treatment plant. Disposal of the wastewater at any facility not approved by DOH for wastewater treatment is strictly prohibited. Vendor is required to have all applicable permits, licenses, and insurances to provide the service and to properly dispose of the sewage.

Any emergency pumping services outside of this contract shall be billed at the same cost per load as the bid. The Vendor shall respond to the call within 12 hours.

**Submission:** COMPETITIVE BIDS for Job No. IFB-27-001-00- Wastewater Pumping, at Haleiwa Small Boat Harbor, Haleiwa Hawaii shall be submitted to the Department of Land and Natural Resources, Division of Boating and Ocean Recreation, Oahu Branch by the date and time of the bid closing through the State of Hawaii e-Procurement System (HIePro). The bidders shall upload a copy of the completed Proposal Form to the HIePro web site.

**Award:** The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has ten days to furnish the State with the submittals.

**Contract term:** Contractor shall enter a contract with the State for furnishing services as it is needed for a twelve-month (12) period commencing from the official date on the Notice to Proceed. Unless terminated, contract shall be extended for not more than four (4) additional twelve-month periods or portions thereof without the necessity of re-bidding upon mutual agreement in writing.

**Insurance:** Commercial General Liability of **$1,000,000** per occurrence for bodily injury and property damage and **$2,000,000** in aggregate; Basic Motor Vehicle Insurance and Liability Policies of **$1,000,000** per accident.

**Bonds:** Performance and payment bonds are not required for Goods, Services, and/or Goods and Services only contracts, regardless of contract cost. Contracts for Goods, Services, and/or Goods and Services-only do not require submission of a bid security with the bid proposal.

**Liquidated damages:** One Hundred and Fifty DOLLARS (**$150.00**) per each calendar day per location per violation.

A *Certificate of Vendor Compliance* issued through the Hawaii Compliance Express system is required for payment.