B26OP04834 – Request for Proposals (RFP) for a Web- Based Environmental Health and Safety Management Software System (EHS), Including Implementation, Support and Services for Three Years with Two One-Year Options

The Chicago Transit Authority is seeking responses for the subject requisition. The CTA is soliciting proposals from qualified contractors to provide a web-based, comprehensive Health & Safety Management Software System (EHS) management software system (the "Application"). The solicitation includes assistance with the implementation of the Application, which in turn includes configuration, testing, training, and documentation.

The CTA's goal is to support its transition to and implementation of a transit-oriented Safety Management System (SMS). The SMS encompasses the overarching safety policy for the CTA, accounts for its safety risk management and assurance functions, and is the framework for safety promotion activities.

CTA requires a robust hazard collection, ranking, and tracking system for safety hazards identified agency wide. It must support the CTA's Safety Management System for establishing and tracking corrective actions and mitigations for the potential consequences of those hazards.

The CTA requires a web-based solution that includes a practical and cost-effective approach to distributed data-entry by many users at many locations, including via mobile devices (the scope does not include the provision of mobile devices).

Components of the EHS Software Management

• Corrective & Preventative Actions
• Regulatory Compliance Tasks
• Hazard & Risk Management
• Incident Management
• Management of Change
• Performance Management
• Safety Drills
• Safety Meetings
• Document Management
• Audit Management
• SDS Management
• Employee Safety Reporting Management
• Hazard identification, rating, and tracking
• Corrective action identification and tracking
• Safety activities from which hazards and corrective actions flow: inspections, observations, job hazard analyses, investigations, industrial hygiene activities and audits.

The CTA requests a document repository and cataloging of SDS (Safety Data Sheets). The application should accept the current SDS information in a data dump from the SharePoint site.

The Contractor must assist the CTA with the implementation of the chosen Application, so that the product is configured and integrated to reflect CTA's business processes, the emerging structure and terminology of transit-oriented SMS approaches, and federal regulation of transit safety.

The Application solution should be tested, fully functional, and in operation within six months after the contract Notice-to-Proceed.

A one-year warranty is required for each component of the system including any hardware, software, firmware, services, or other services provided after the go-live launch date.

The Contractor is required to provide ongoing maintenance and technical support to CTA throughout the term of the contract.

**Submission:** Proposal packages are to be delivered through Electronic Submission to the Bid Office's E-Procurement Platform https://transitchicago.bonfirehub.com/portal/?tab=openOpportunities. Proposals submitted in hard copy will not be accepted and must be re-submitted through the E-Procurement Platform by the date and time Proposals are due.

Proposals must be received no later than **3:30 p.m., Chicago time, Friday, November 20, 2026**.

Each proposal is to consist of five parts, each to be submitted separately:

• Part 1 - Technical Proposal (1 – electronic copy)
• Part 2 - Cost Proposal (1 – electronic copy) (Appendix A)
• Part 3 – DBE Proposal (1 – electronic copy)
• Part 4 - Financial Background (1- electronic copy)
• Part 5 – CTA Certifications, Forms and Disclosures

PROPOSAL GUARANTEE: NONE

All proposals are to be valid for a period of at least 120 days from the due date of the proposal.

Proposers must have at least five years' experience providing similar EHS management software solutions. Proposers must be licensed to do business in the State of Illinois, and show proof of license.

The contractor will be required to furnish certified copies of any and all Insurance Policies required in relation to this contract prior to CTA's execution.