DMH IFB FY27 EMHC Resurfacing Project-REBID

Elgin Mental Health Center is seeking a Vendor to provide all labor, materials, equipment, and supervision necessary to complete the resurfacing of the designated deteriorated parking lot and roadway sections. Work includes surface preparation, milling, asphalt installation, compaction, and final cleanup. Elgin MHC is located at 750 South State Street, Elgin, IL 60123.

Areas are as follows:

• Goldman Building Parking Lots and Roadway
• Middle Road portion going to Dietary Building
• Soldier Road
• Intersection (Middle Road & Soldiers Road)
• Intersection (Soldiers Road & West Road)

Approximate Total Square Footage: 100,000

The Vendor shall field verify all designated locations and shall include confirming all actual measurements and square footage of the designated work areas, assessing existing pavement conditions, identifying locations that require milling or corrective preparation, reviewing drainage and slope conditions, and confirming transitions at curbs, entrances, and adjoining pavement. [...] In addition, the Vendor shall evaluate areas above underground tunnels to ensure that resurfacing methods and equipment will not compromise structural integrity or exceed allowable load limits.

The Vendor shall mobilize all required personnel and equipment to the project site and implement appropriate traffic control measures to ensure the safety of employees, visitors, and the general public. Existing pavement surfaces shall be cleaned and prepared for resurfacing, including removal of debris, vegetation, loose aggregate, and any foreign materials that may interfere with proper bonding.

The Vendor shall mill the existing asphalt surface to a depth generally ranging from 1.5 to 4 inches, or as otherwise directed based on field conditions. [...] All millings shall be removed from the site or recycled in accordance with project requirements and applicable regulations.

Following surface preparation, the Contractor shall apply a tack coat over all milled or aged asphalt surfaces to promote adhesion. The Contractor shall then install approximately 1.5 to 4 inches of hot-mix asphalt (HMA) across all designated areas. Asphalt shall be placed uniformly and compacted using appropriate rollers to achieve specified density, smoothness, and overall quality. All transitions to curbs, gutters, driveways, and adjoining pavement shall be tapered to ensure smooth and safe connections.

Upon completion of asphalt installation and after sufficient curing time, the Vendor shall reinstall all pavement markings as required.

The Vendor shall remove all equipment, debris, and waste materials generated during construction. The project area shall be left in a clean and orderly condition. A final inspection shall be conducted with the Facility's chief engineer and/or its designee to confirm the work has been completed in accordance with the contract specifications.

The project must be completed by the Vendor, and final inspection shall be done by **June 30, 2027**.

**Submission:** Only Electronic Submissions of Bids through BidBuy will be Accepted. Bidder submissions will only be considered if they are received through BidBuy and on or before the time and date indicated as the "Bid Opening Date" on the BidBuy posting. The Bid must remain firm for 90 days from opening.

Required documents:

• Vendor Disclosure or IPG Active Registered Vendor Disclosure
• Offer to the State of Illinois
• Contract

Bidder shall submit pricing in the Quote Items Tab on BidBuy. The State will award by lowest overall total price.

If "Yes" is shown to the question "Is this a Small Business Set-Aside Procurement?", then Bidder must be registered by the Illinois Small Business Set-Aside Program at the time Bids are due for the Bid to be evaluated.

**Mandatory** self-performance: The Prime Vendor shall perform on the site, and with its own organization, work equivalent to at least 51% of the total amount of work to be performed under this Contract.

If Quote is over $150K, a performance Bond will be required.

**Insurance:** General Commercial Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 Annual Aggregate; Auto Liability, including Hired Auto and Non-owned Auto, in amount of $1,000,000 per occurrence; and Worker's Compensation Insurance in the amount required by law.

The contract will have an initial term commencing upon "the last dated signature of the Parties" and ending on June 30, 2027.