WIOHDR30R - Overhead Door Repair and Maintenance- MDOT/SHA Wicomico county

This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”): Overhead Door Repair & Maintenance at the MDOT/SHA Wicomico County Shop in Salisbury

The purpose of this IFB is to award a contract to an eligible vendor to perform preventative maintenance and repairs to the garage / overhead doors and related controls and operators at the Salisbury Shop

This is a single award IFB.

This contract consists of providing routine preventative maintenance service and repair for MDOT/SHA in Wicomico County. The facility is located at 660 West Road, Salisbury Maryland and has operating hours of Monday through Friday 7:00am until 3:30pm.

Line Item #1) Preventive Maintenance/Inspection Services

Quantity of 6 Services needed (3 years @ 2 Services per year)

Contractor shall service all 23 doors each service visit, twice per year.

Costs for Preventative Maintenance and Inspections shall be fixed lump sum costs per service (all 23 doors included), and include all costs such as labor, overhead, transportation (Work truck/trailer, etc), tools, supplies, lubricants, etc.

The Contractor shall provide a semi-annual preventive maintenance program to include but not be limited to the following manufacturer recommendations and industry best practices:

• Check the tightness of track bolts to angles and fasteners.
• Inspect spring tension.
• Inspect and lubricate rollers, roller assemblies, and hinges.
• Inspect section condition.
• Inspect and adjust door alignment.
• Remove any rust.
• Inspect bottom seal for excess wear or damage.
• Inspect cable for wear or damage.
• Lubricate torsion spring.
• [...]
• Provide a detailed written review, reporting all problems requiring attention.

Line Item #2) Repair Labor

The repair work to be performed under this contract will consist of responding to calls for repairs within 4 business days to address the repair and start the repair work order. Vendor must send a qualified technician with a minimum of 2 years’ experience in overhead door repairs. Prior to making the repair, the technician must provide a “not to exceed” cost quotation for the necessary work.

Line Item #3) Trip Charges

The Contractor shall be allowed one trip charge per day for repair calls (not for preventative maintenance service).

Line Item #4) Manlift

The man-lift shall be able to reach 25’ in height.

Line #5) Repair Parts and Materials

Any parts used in the repair must be new and of first quality. No seconds or reconditioned parts shall be used.

Bids shall only be accepted via the State’s internet-based electronic procurement system, eMMA. Bidders shall provide their Bids in one submission through eMMA.

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. The award for this solicitation will be made to the responsive and responsible Vendor with the lowest price, as determined by the Procurement Officer to be in the best interests of the State of Maryland.

**Contract Type:** Fixed Price. **Contract Duration:** 36 Months.

Insurance: Commercial General Liability - One million dollars (**$1,000,000**) combined single limit per occurrence and two million dollars (**$2,000,000**) annual aggregate.

Pre-Bid Conference: N/A. Scheduled Site Visit: N/A.