Request for Proposals for Inmate Food Service Program

Request for Proposals - It is the intention of Jackson County to competitively solicit qualified and experienced contractors that will provide an Inmate Food Service Program for Jackson County.

Jackson County will use the results of this process to award this contract for a term of five (5) years, continuing at the discretion of the county based on satisfactory performance.

It is the intention of Jackson County to competitively pre-qualify multiple contractors that will provide Inmate Food Service Program services and contract with one of the contractors for Jackson County at their respective building locations.

The successful provider shall provide all food, supplies, materials, and labor for an Inmate Food Service Program as needed in Jackson County building locations.

Vendor shall provide nutritionally sound meals that meet all local and state requirements. Breakfast, lunch, dinner and to-go sack or boxed meals will be provided daily at both of our Facilities. The Wesley Street facility averages 175 inmates daily with a maximum capacity of 205. The Chanter Road facility averages 100 inmates daily with a maximum capacity of 257. Menus will be approved by the Jail administrator or designee prior to use.

Vendor must be able to provide service seven (7) days a week, three hundred sixty-five (365) days a year, including holidays for the duration of the agreement. The vendor is required to provide its own vehicle and staff to transport food between jails.

The Sheriff or his designated representative shall conduct periodic unannounced inspections of kitchen and the services performed under this request.

A preliminary transition plan must be submitted with each proposal. Within fifteen (15) days of award of contract, the Vendor shall submit a final Transition Plan to the Jail Administrator for approval.

It is required that the Vendor have a Website and Kiosk System for cash handling. Jackson County needs a guaranteed system to handle all inmate cash, deposits, bonding, and release.

Vendor will price program on a per/meal pricing system.

**Proposals due by 10:00 AM EST, November 23, 2026.** Any response received later than the specified deadline will be disqualified.

Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be the bidder’s responsibility to monitor for any addendums or amendments to this solicitation.

All bids will be reviewed for compliance with the **mandatory** requirements. Bids deemed non-responsive will be eliminated from further consideration.

The proposal must remain valid for at least 120 days from the due date for responses to this RFP.

Insurance certificates are not required at the time of submission. However, if awarded, the Contractor agrees to meet the minimum insurance requirements posted in the terms and conditions.

Bid pricing must reflect Net 30 payment terms.

All pricing submitted to Jackson County and participating entities through the resulting contract shall include 2.0% administrative/remittance fee to be remitted to CoPro+ by the awarded vendor.

Jackson County will use the results of this process to award this contract for a term of five (5) years.