ASSET MANAGEMENT PLAN – SPRINGFIELD-GREENE COUNTY PARKS

The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: ASSET MANAGEMENT PLAN – SPRINGFIELD-GREENE COUNTY PARKS

The Springfield-Greene County Park Board (Park Board) is committed to providing high-quality parks, recreation facilities, and community services with its extensive portfolio of assets. With more than 105 park sites spanning 3,200 acres, including golf courses, family centers, a zoo, botanical gardens, sports complexes, aquatics centers, and over 100 miles of trails, the Park Board faces the ongoing challenge of maintaining aging infrastructure while balancing service expectations, operational demands, and limited financial resources.

To support long-term sustainability, the Park Board seeks to strengthen its asset management practices through the development of a comprehensive Asset Management Plan (AMP). A robust AMP will provide the data foundation, analytical tools, and decision-making framework needed to optimize maintenance activities, prioritize capital investments, manage risk, and support transparent and defensible funding decisions.

A key objective of this project should be to establish a repeatable asset management framework that the Park Board can continue to maintain and expand, if desired, independently. The asset hierarchy, data standards, management strategies, and analytical methods developed through this effort should serve as a template for incorporating additional parks, facilities, and assets over time.

As selected by the Park Board, the Asset Management Plan should include the following facilities: [...] 62 listed parks and facilities, plus the following optional facilities: Dickerson Park Zoo, Betty Allison at Oscar Blom Golf Course, Bill & Payne Stewart Golf Course, Rivercut Golf Course, Horton Smith Golf Course.

The Awarded the Asset Management Plan, firm will perform the following services:

• Task 1 – Project Kickoff and Asset Management Visioning
• Task 2 – Asset Inventory and Asset Register
• Task 3 – IRIS Configuration and Implementation
• Task 4 – Condition Assessment
• Task 5 – Replacement Cost Assessment
• Task 6 – Risk Assessment
• Task 7 – Life-Cycle Cost Analysis and Funding Forecast
• Task 8 – Asset Management Plan Report (optional)

These services should provide the Park Board with the information necessary to understand the current state of its assets, evaluate future funding requirements, prioritize investments, manage risks and support sustainable service delivery.

Deliverables

• Project kickoff meeting, project schedule, data requirements and data gap summary, kickoff meeting minutes and action items
• Asset inventory for listed sites (Building and Site Assets), Asset Register, Asset hierarchy, Asset class framework, Asset data standards, Data quality and gap assessment
• Platform configuration and implementation. Platform training.
• Asset condition assessments. Condition rating scores for inventoried assets. Identification of assets requiring immediate replacement.
• Asset replacement cost estimates. Replacement cost database.
• Consequence-of-failure criteria. Asset risk scores. Identification of high-risk assets.
• Asset management strategies by asset class. Long-range renewal and funding forecasts. Funding gap analysis.
• Draft Asset Management Plan. Final Asset Management Plan.

**Submission method:** Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by **3:00 P.M. (CST), on TUESDAY, DECEMBER 1, 2026**. HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.

Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.

Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.

The cutoff for any questions pertaining to this RFP is Tuesday November 24, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in writing to the buyer identified above.

All proposals submitted shall be binding for one hundred twenty (120) calendar days following the opening.

Payment terms shall be Net 30 if not otherwise specified. Pre-payment terms are not acceptable.

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract.