1101 Market Street 13th Floor multi upgraded conferencing systems

This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award.

Do not deliver or provide services until notified by department.

Sellers should quote on all items specified in PHLContracts for this MP unless otherwise indicated. Unless otherwise indicated, Sellers may offer alternate products equal in quality and performance but must provide a complete description of each alternate which shall be submitted as an attachment to the Quote. [...] If no alternate is offered, the successful seller will be required to supply the exact item as specified in PHLContracts.

All products must be delivered, at the prices quoted, FOB Destination Point.

**Submission method:** Quotes must be electronically submitted to PHLContracts by a seller with legal authority to bind the seller's Company. No quote will be considered without a signed *Consent and Authorization Agreement* on file. The optional *LGBTQ Applicant Opportunity Data* form may be attached.

The total amount of the Quote shall be less than **$45,000**, increased every City fiscal year by the percentage increase in the CPI-U from January 1, 2020, to the most recently published CPI-U, and rounded to the nearest one thousand dollars ($1,000).

The contract will be awarded to the lowest, responsible, responsive Seller. All terms and prices quoted shall be valid for **60 days** from the Submission Date.

The term of the Contract shall commence on the Effective Date in PHLContracts and shall terminate automatically **365 days** thereafter.

Insurance:

• Workers' Compensation – Statutory limits
• General Liability: **$500,000** per occurrence combined single limit for bodily injury (including death) and property damage liability.
• Automobile Liability: **$300,000** per occurrence combined single limit for bodily injury (including death) and property damage liability.

All potential vendors are required to conduct a site visit before submitting a bid for any solicitation that requires measurements or location-specific accommodation. Vendors who submit a response without completing the required site visit or meeting the stated requirements may be automatically disqualified.