27001239 FY 2027 Landscape & Vegetation Maintenance Services

The City requests unit-price quotations and intends to award one contract to a single COMPANY responsible for providing all services identified in these specifications throughout the contract term. [...] The COMPANY shall furnish all labor, supervision, equipment, tools, materials, licenses, transportation, traffic control, disposal, and incidentals necessary to provide drainage-system mowing, landscape maintenance, vegetation management, irrigation-system services, tree and shrub pruning, and tree removal at locations designated by the City of Midland.

Work locations may include detention and retention basins, drainage channels, outfalls, rights-of-way, traffic circles, roundabouts, medians, islands, concrete hardscape, decorative aggregate areas, xeriscape areas, planting beds, City properties, and other designated locations. Services include mowing, line trimming, edging, litter and debris removal, weed control, herbicide application, shrub and ornamental-grass maintenance, irrigation inspection and repair, pruning, tree removal, stump grinding, and related restoration.

The COMPANY shall perform recurring maintenance at the locations and frequencies established in the approved site inventory and maintenance schedule. The approved schedule constitutes authorization for recurring services. Additional services, repairs, tree removals, and changes to scheduled work require separate City authorization before work begins, except emergency protective action expressly permitted by these provisions. The COMPANY shall not exceed authorized quantities or costs without written approval.

• Mowing – 3 Cycles – 911.01 Acres (3 Cycles Totaled)
• Tree Trimming – 400 Crew Hours
• No Mow Area (Xeriscape and Beds) – 12 Cycles – 5,752,152 SQ FT (12 Cycles Totaled)
• No Mow Area (Hardscape) – 12 Cycles – 2,725,032 SQ FT (12 Cycles Totaled)
• Irrigation Maintenance – 480 Crew Hours
• Irrigation Installation/Renovation – 160 Crew Hours
• Tree Removal Type A – 35 Trees (Estimate)
• Tree Removal Type B – 10 Trees (Estimate)

**Questions:** All potential vendors shall direct ALL questions, areas for bid clarification and specification verification to the Purchasing Agent **IN WRITING**, via mail or fax (432) 685-0523 or E-Mail purchasing@midlandtexas.gov. Verbal responses shall not be considered binding.

**Award:** If the Contract is awarded, it will be awarded to either the lowest responsible bidder, or to the bidder who provides goods or services at the best value for the City of Midland. In determining the best value for the City of Midland, the City of Midland may consider the criteria enumerated in Section 252.043 of the Texas Local Government Code.

The initial term of the Contract shall begin on the date of award and continue through September 30, 2027. The City shall have the option to renew the Contract for up to four additional one-year terms. The maximum expenditure is **$1,500,000.00** for the initial term, rising to **$2,500,000.00** for the fourth renewal.

The waiver form **must be signed and included** with the bid documents or the bid will be considered non-responsive and will be rejected. Upon completion of the Form CIQ, sign and submit with bid or mail to: City of Midland, Attn: City Secretary, PO Box 1152, Midland, Texas 79702.