On Cal Mechanical/HVA Service

The City of Sherman seeks proposals from qualified mechanical contractors to provide on-call mechanical/HVAC services. The successful contractor(s) will be responsible for installing, maintaining, and repairing mechanical/HVAC systems and equipment, including pipe fitting and steam fitting repairs, as well as responding to emergency situations. The contractor must be equipped to handle a wide range of mechanical/HVAC services as specified in the scope of work.

The successful contractor(s) will supply all labor, equipment, and materials necessary to complete the required services.

The contractor will be responsible for providing general mechanical/HVAC services, which include, but are not limited to, the following:

• Install, maintain, and repair heating, ventilation, and air conditioning (HVAC) systems, including air handlers, chillers, and boilers.
• Inspect, repair, and replace pumps, motors, fans, and compressors.
• Pipe Fitting and Steam Fitting Repairs:
• Install, maintain, and repair mechanical/HVAC piping systems, including steam, chilled water, condenser water, and domestic water systems.
• Repair, install, and replace steam piping, valves, and related components.
• Perform welding and soldering of pipe fittings as required for system installations and repairs.
• Troubleshoot and repair steam traps, pressure-reducing valves, and condensate systems.
• Adhere to established safety procedures and all applicable codes, including building, mechanical and plumbing codes.
• Estimate, order, and transport necessary materials to complete work as requested.

**Submission method:** Proposer must submit their response utilizing the following:

1. Public Purchase at https://www.publicpurchase.com
2. In person at City Hall, 220 W Mulberry, Sherman, TX 75090 or
3. By courier, delivered to 220 W Mulberry, Sherman, TX 75090

Proposal shall not be submitted by facsimile, email or other type of submission other than the stated deliveries.

Prices quoted must be held for a minimum of ninety (90) days from date of proposal closing.

Each proposal delivered to the City shall be sealed and clearly marked "MAINT-RFP6007-27 ON-CALL MECHANICAL/HVAC SERVICES" on the exterior of the proposal. Each proposal shall be manually signed and dated by a person having the authority to bind the firm in a contract.

**Evaluation:** The Technical Score and Cost Score will be added together to determine the Grand Total Score for each vendor. The vendor with the highest Grand Total Score will be selected as the apparent successful vendor. Technical Proposal: 65 points. Cost: 35 points.

**Contract:** This is an annual contract beginning October 1, 2026. The City shall allow for annual term renewal, allowing for up to four (4) additional one (1) year renewal options.

**Insurance:** Worker's Compensation & Employers Liability: $100,000 per injury, $300,000 per occurrence, and $100,000 per occupational disease. General Liability and Automobile Liability: Minimum $1,000,000.00 each occurrence and Minimum $2,000,000.00 in the aggregate.