Road Oil (Cracked Fuel Oil)

By order of the Commissioners Court of Panola County, Texas, sealed bids will be received for "Road Oil (Cracked Fuel Oil)". The bid is to provide for an annual contract commencing January 1, 2027, and continuing until December 31, 2027.

The estimated quantity to be purchased in 2027 is 100,000 tons. However, the County will not be obligated to purchase the estimated quantity or any other particular quantity during the year.

THE BIDS WILL BE AWARDED BASED ON THE DELIVERY PRICE BUT PANOLA COUNTY RESERVES THE RIGHT TO PROVIDE TRUCKING. Bidders must also supply the name and location of the plant.

Panola County shall provide as much advance notice as possible; however, supplier must be able to provide 90% of the orders as requested with 12-hour notice.

It shall be necessary to return loads due to weather, equipment breakdowns, and other reasons beyond our control. There shall be no charge for returned loads.

Price shall include a minimum two (2) hour unloading time.

Samples of the above commodities may be taken as delivered at any time and submitted to a commercial testing laboratory for compliance. Commodities not meeting the above-described specifications must be removed by the supplier and will not be paid for.

The successful bidders will supply Panola County with a certified weight ticket on each load delivered to Panola County, at the time of delivery.

The transports must have valves that can be controlled from the cab such that the flow of the oil can be started and stopped on the go.

Delivery will be to jobsite location within a 25-mile radius of the Panola County Warehouse. The County may elect to haul some material. In this case, the supplier will provide loading equipment and personnel to load the county trucks.

Specifications

| Property | Minimum | Maximum |
| --- | --- | --- |
| Asphalt content of 100 penetration @ 77 degrees F, % | 65 | 80 |
| Flash Point, C.D.C., degrees C | 250 | - |
| Saybolt viscosity at 122 degrees F, mm 2/s | - | 1000 |
| Loss at 212 degrees F, 20G, 5H, % | - | 3.0 |
| Water and sediment, % | - | 2.0 |
| Delivery Temperature, F Degrees | 220 | 250 |

Sealed bids shall be received no later than **9:00 A.M., TUESDAY, DECEMBER 1, 2026.** Bids shall be submitted to the County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633. Mark envelope "Road Oil (Cracked Fuel Oil)".

Bids must be submitted on the enclosed bid sheets and must be in ink or typewritten. Bids shall be placed in separate sealed envelopes, with **each page manually signed by a person having the authority to bind the firm in a contract**.

Bids received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable. Opening is scheduled to be held in Commissioners Courtroom, Panola County Courthouse, Carthage, Texas.

A bid may not be withdrawn or canceled by the bidder without the permission of the county for a period of ninety (90) days following the date designated for the receipt of bids.

Panola County reserves the right to award bids on the lump sum or unit price basis, whichever is in the best interest of the county.

Each bidder submitting a bid shall execute and attach a non-collusion affidavit. All vendors are required to complete *Form 1295* "Certificate of Interested Parties" online through the State of Texas Ethics Commission website.