ARTIFICIAL TURF MAINTENANCE AND REPAIRS

The purpose of this IFB is to obtain corrective maintenance and localized repairs at the Mountain Crest, Ridgeline, Sky View, and Green Canyon high school stadium fields. Bidders shall use the attached Firefly assessments to recommend and price appropriate repairs that improve field condition and support the goal of one to two additional seasons of service.

The District may award one or more fields. Each field is a separate bid item and will be evaluated on its complete base price. A bidder may bid any or all fields; each field price must stand alone. One contractor may receive multiple field awards.

The Cache County School District (CCSD) Purchasing Department is the issuing office for this document and all addenda relating to it, on behalf of the Facilities Department.

Provide the labor, materials, equipment, and supervision needed for corrective maintenance and localized repairs at each awarded field. Select methods suitable for the existing turf, explain the recommendations, and include the work described below in the base bid. Full field replacement is outside this scope.

Fields

• Mountain Crest High School, 255 South 800 East, Hyrum, UT 84319
• Ridgeline High School, 180 North 300 West, Millville, UT 84326
• Sky View High School, 520 South 250 East, Smithfield, UT 84335
• Green Canyon High School, 2960 North Wolf Pack Way, North Logan, UT 84341

Inspect and secure vulnerable seams, inlays, edges, and existing patches before equipment passes over them. Complete a representative test area at each field, using methods consistent with applicable manufacturer instructions. Stop and notify the District if abnormal fiber loss, seam movement, or backing damage occurs.

Clean the turf and remove debris and loose fibers. Decompact infill, lift recoverable matted fibers, redistribute existing infill, add compatible material where needed, and finish with grooming. Measure infill depth and exposed fiber height before and after work.

Include identifiable localized repairs to loose or open seams, damaged inlays, failed patches, tears, exposed backing, worn areas, perimeter edges, and field or goal penetrations. Inspect existing repairs and correct those that are loose, uneven, or failing.

Include one return visit for reasonable additional in-scope grooming, decompaction, redistribution, or infill correction indicated by testing. [...] Before final payment, provide a concise report for each field with the updated condition response table, repair map, before-and-after photographs, actual repair and infill quantities, measurement records, remaining deficiencies, and a practical 24-month maintenance plan.

Provide a one-year warranty from District acceptance for materials and workmanship furnished under this contract, including seam, inlay, patch, edge, adhesive, and authorized base repairs.

**Submission method:** All bids must be received by **November 9, 2026, 1:00 p.m. (MST)**. Bids will be submitted electronically via a secure mailbox at the Utah Procurement Place (U3P) Bonfire: https://utah.bonfirehub.com/portal/?tab=openOpportunities.

The District will compare responsive base bids separately for each field and award that field to the responsible bidder offering its lowest complete base price, or cancel that field item. Compliance with the required scope, schedule, qualifications, and documentation is evaluated on a pass/fail basis.

Bid prices shall remain available for District acceptance for **60 calendar days** after bid closing.

Field repairs must begin no later than **March 15, 2027**, and all authorized repairs, curing, testing, corrective work, and closeout must be complete no later than **June 1, 2027**.

Site inspections are encouraged during the period in Section XI — IFB Schedule Timeline, by appointment through each school's administration. Field inspections by appointment: October 27–30, 2026.

Qualifications **required**: the applicable Utah contractor license and licensure limits, insurance certificate, and District vendor information sheet.