On-Call Professional Architectural Services

The City of San Luis is accepting Statements of Qualification (SOQ) from qualified firms to provide continuing on-call, open-ended architectural services for consultation, design work and other professional services, as would be required of a City Architect.

The successful respondent(s) will be responsible for performing all project related on-call architectural services refers to vertical construction projects, including construction of new buildings/facilities/pools/ramadas/activity centers and/or remodels of existing building and facilities. [...] Architectural services may include project management, design reports, detailed design and construction documents, contracting assistance and construction phase services, if applicable. Additionally, the architect will provide interim and final inspections to ensure construction according to specifications.

The On-Call Architectural Services contract will provide the City with access to architectural expertise and design capacity on an as-needed basis, allowing the City to efficiently advance projects while retaining overall project management, priorities, and direction in-house.

To support the timely advancement of capital improvement projects and other City needs, the City intends to retain up to six (6) qualified architectural firms on an on-call basis.

The on-call architectural services may include architectural studies, facility programming, planning, architectural design, construction documents, technical reviews, project support, and other professional services as needed.

Individual assignments will be authorized by the City through task orders issued in accordance with the resulting agreement. Each task order will identify the applicable scope of services, schedule, deliverables, and fee or method of compensation.

Services may include, but are not limited to, the following:

• Building and Facility Projects, including the planning, programming, design, renovation, rehabilitation, expansion, and new construction of municipal buildings and facilities.
• Parks and Recreation Facilities, including architectural planning and design for parks, recreation centers, community centers, ramadas, shade structures, restrooms, sports facilities, support buildings, streetscape improvements, and related public facilities.
• Public Safety and Emergency Facilities, including architectural planning, programming, design, renovation, expansion, and evaluation of police, fire, emergency response, and related facilities.
• Facility Assessments and Existing Conditions, including building and facility assessments, condition evaluations, code compliance reviews, space utilization studies, facility needs assessments, and recommendations for repair, rehabilitation, replacement, or expansion.
• Architectural Design and Construction Documents, including conceptual design, schematic design, design development, construction documents, specifications, bidding documents, permitting, and construction administration.
• Construction Administration and Project Support, including construction administration, site observation, submittal review, RFI review, pay application review, change order assistance, construction meetings, project documentation, punch-list preparation, and project closeout.

**Submission method:** The SOQ shall be submitted electronically as a PDF file through the City's OpenGov procurement portal, due **November 17, 2026, 11:00 am (Arizona Time)**. The Statement of Qualifications (SOQ) shall not exceed twenty-five (25) single-sided pages, including the cover sheet and all appendices.

Selection among the firms will be based upon: 1) Quality and Content of Proposal, 2) Qualifications, 3) Relative Experience and References, 4) Technical Approach and Management Approach, and 5) Local Preference.

The Firm must have a minimum of five (5) years of experience providing professional architectural services to support capital improvement projects and related work for public agencies in Arizona.

The resulting On-Call Architectural Services agreements are expected to remain active for a period of five (5) years, after which the City may update or re-solicit qualifications.

All project contracts exceeding **$15,000** will require approval by the City Council in accordance with the City's Purchasing Code.

The Firm shall provide the City with a current Certificate of Insurance or certified copies of applicable insurance policies evidencing the required coverage. The City shall be named as an additional insured on applicable policies, except for Errors and Omissions/Professional Liability coverage.

A Non-Mandatory or Mandatory Pre-Submittal Meeting is not schedule. Firms must submit all questions via the City's eProcurement Portal.